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Step Two: Write Your Resume

Your resume, if effective, will quickly identify:
   • Who you are
   • What you know
   • What you have accomplished
   • What you would like to do
   • What you can offer an employer

Design your resume so that it emphasizes the job qualifications and personal strengths that will serve the employer’s needs.

Remember, there is no "right" way to develop a resume. Regardless of what resume format or style you choose, it still should be:
   • Typed and spaced properly
   • Free of grammatical and typing errors
   • Limited to one or two pages in length
   • Brief and to the point, incorporating phrases rather than prose and complete sentences
   • Complete, containing all information relevant to your education, work experience and career objective

Chronological resumes are the easiest to prepare and, therefore, appear to be the more popular style. In this style, you identify information in descending order, with the most recent events listed first under each heading.

Functional resumes enable the candidate to focus on skills, aptitude and qualities that can be applied to a number of situations. This style of resume de-emphasizes chronological listings and emphasizes qualifications, skills and related accomplishments. Skills are organized into categories that tell employers what you will be able to do for them.

Items that appear on resumes:
   • Identification and Contact Information
   • Summary of Experience, Skills or Qualifications
   • Educational Background
   • Work Experience
   • Relevant Course Work (if necessary)
   • Internship Experience
   • Awards
   • Extracurricular Activities
   • Professional Associations, etc.

Important Resume Tips:
Prepare to customize your resume for each opportunity.
Read through job descriptions thoroughly and pick up on key phrases and terms.
Use these key phrases and terms in your resume!
Try to limit your resume to one page if you have less than 10 years of experience. Some companies will only review one page, so pertinent information needs to be first. If you have an extensive work history, all of which is relevant, then limit it to two pages.
Use clear, concise descriptions of work experiences.
Be sure your resume has at least a .7 inch margin all around the page; leave space for employers to write notes.
Use action verbs to begin each statement.
Avoid the repetition of words, which could distract your reader.
Avoid the use of personal pronouns such as “I,” “He,” “She,” etc.
Proofread carefully. Check dates, names, locations, spelling and structure. Read it several times and have several other people read it before printing a final copy.
Resumes should be written and printed using a computer and laser printer.
Font size of 10 to 12 is recommended.
Use 8.5 x 11 quality white paper.

City, State, Zip Code
Phone Number(s) E-mail
(Must be at top, can be in center, on left or right)

Listing statement of what the employer is looking for in the order that the employer lists it in their ad. If unsolicited, then this is a list of solid years of experience and hard skills that employers are looking for.

Example: Seeking a responsible position as a Forklift Driver or CNC Operator, where my knowledge and work experience will have valuable application within your company

Summary of Skills
   • Certified forklift driver (gas, electric, sit-down, stand-up and swing)
   • Ability to operate CNC machines
   • Familiar with manufacturing and production schedules with date-sensitive products
   • Certified to use a fire extinguisher
   • Expert knowledge of safety procedures
   • Outstanding work ethic and excellent multi-tasking abilities
   • Bilingual in English and Spanish

Employment History (If company website is available, add it)
Robert C. Weisheit Company, Franklin Park, IL 3/2008 – Present
   • Perform CNC machine operations, assembly work and grinding
   • Determine part accuracy and measurements using height gauges
   • Handle machine maintenance, including checking oil levels and temperature

Grot Tool and Manufacturing, Inc., Skokie, IL 03/2007 – 10/2007 (Month and year preferred format unless very short time)
   • Operated a number of machines, including CNC and “TORNO” equipment

Quebec World, Bensenville, IL 11/1990 – 01/2007
   • Operated “TORNO” machine
   • Handled “Burn Operator” production and assembly work, as well as bagging and packing
   • Provided safe and accurate handling of incoming materials
   • Followed detailed instructions and operated all types of material handling equipment
   • Performed loading and unloading of trucks
   • Ensured that all materials were handled with care and placed in proper storage

Education (New graduates and current students put education at top)
Proviso West High School, Hillside, IL
Received diploma

Power Verbs for Resume Writing:

Management Skills
   • administered
   • analyzed
   • assigned
   • attained
   • chaired
   • consolidated
   • contracted
   • coordinated
   • delegated
   • developed
   • directed
   • evaluated
   • executed
   • improved
   • increased
   • organized
   • oversaw
   • planned
   • prioritized
   • produced
   • recommended
   • reviewed
   • scheduled
   • strengthened
   • supervised

Communication Skills
   • addressed
   • arranged
   • authored
   • collaborated
   • convinced
   • corresponded
   • developed
   • directed
   • drafted
   • edited
   • enlisted
   • formulated
   • influenced
   • interpreted
   • lectured
   • mediated
   • moderated
   • negotiated
   • persuaded
   • promoted
   • publicized
   • reconciled
   • recruited
   • spoke
   • translated
   • wrote


Teaching Skills
   • adapted
   • advised
   • clarified
   • coached
   • communicated
   • coordinated
   • demystified
   • developed
   • enabled
   • encouraged
   • evaluated
   • explained
   • facilitated
   • guided
   • informed
   • instructed
   • persuaded
   • set goals
   • stimulated
   • trained

Financial Skills
   • administered
   • allocated
   • analyzed
   • appraised
   • audited
   • balanced
   • budgeted
   • calculated
   • computed
   • developed
   • forecasted
   • managed
   • marketed
   • planned
   • projected
   • researched

Helping Skills
   • assessed
   • assisted
   • clarified
   • coached
   • counseled
   • demonstrated
   • diagnosed
   • educated
   • expedited
   • facilitated
   • familiarized
   • guided
   • motivated
   • referred
   • rehabilitated
   • represented


Clerical or Detail Skills
   • approved
   • arranged
   • cataloged
   • classified
   • collected
   • compiled
   • dispatched
   • executed
   • generated
   • implemented
   • inspected
   • monitored
   • operated
   • organized
   • prepared
   • processed
   • purchased
   • recorded
   • retrieved
   • screened
   • specified
   • systematized
   • tabulated
   • validated

Technical Skills
   • assembled
   • built
   • calculated
   • computed
   • designed
   • devised
   • engineered
   • fabricated
   • maintained
   • operated
   • overhauled
   • programmed
   • remolded
   • repaired
   • solved
   • upgraded

Verbs for Accomplishment
   • achieved
   • expanded
   • improved
   • pioneered
   • reduced
   • resolved
   • restored
   • accomplished


Research Skills
   • clarified
   • collected
   • critiqued
   • diagnosed
   • evaluated
   • examined
   • extracted
   • identified
   • inspected
   • interpreted
   • interviewed
   • investigated
   • organized
   • reviewed
   • summarized
   • surveyed
   • systematized

Creative Skills
   • acted
   • conceptualized
   • created
   • customized
   • designed
   • developed
   • directed
   • established
   • fashioned
   • founded
   • illustrated
   • initiated
   • instituted
   • integrated
   • introduced
   • invented
   • originated
   • performed
   • planned
   • revitalized
   • shaped

Which Email Should I Use To Send My Resume?
Does your email address matter?

Your email address is often the very first impression you make as you apply for a job and the first establishment of your personal brand.

It’s often the first thing a hiring manager looks at when deciding whether to open an email.

A strong email address can also help employers and recruiters find you. If an HR staffer, recruiter or hiring manager can’t find you easily, they are not likely to spend much time searching, when they have a huge universe of applicants. Instead, they will likely find another candidate.

I’m continually amazed at the email addresses candidates use to send resumes and communicate with hiring managers and recruiters.

Here are the major types of email address mistakes I’ve seen as a Career Coach, recruiter and Hiring Manager:

Drinking/Drug Reference (Example:
Unless PartyDude is applying for a job as a bar manager, this isn’t the first impression the Dude wants to make.

Sexual Reference (Example: …or much more explicit)
Unless Hottie is applying for a job in a gentleman’s club, this isn’t the impression she wants to make. And don’t ever use the number 69 in your email address, even if that’s your birth or graduation year. Assume readers will think the worst.

Professional (Example:
Engineer will be impossible to search for. If I’m having a continuing conversation with you, I’ll remember your name. Unfortunately, unless your name is communicated on the header of the email, most systems search just by the email address. Who’s going to remember this one?

Hobby (Example:
Again…impossible to search for. Let’s say I got Marathon Runner’s resume last week, and talked to them. Marathon Runner is a left-handed PHP programmer with design skills, writing skills, strong English communication skills, fluent in Japanese, and has an intimate knowledge of the Andes. Next week, I get a call from someone needing that exact combination of skills and they are having a tough time finding this unusual combination (any wonder?). I’ll know I talked to someone a few weeks ago, but I can’t remember their email address, just their name. How will I find you in order to refer you, marathon runner?

Shortened name (Example:
I may have a better chance of finding this email, I may not. Do you want to risk that a recruiter can’t find you when they have a job they think you are qualified for?

Desperation – (Example: – Searching, will you appear desperate in an interview?

Sports (Example:
City (Example:
State (Example:
School Mascot (Example:
Music (Example:
Nickname (Example:
Pet’s Name (Example:
Car (Example:
Children’s Names (Example: Matthew&
   ... all tough to find in an email search

Birth Year or Graduation Year (Example:
Subjects you to ageism, which can work against younger as well as older candidates.

Ethnicity or Religion (Example:
Subjects you to potential hiring bias.

Current Employer (Example:
Does Bob not realize that the people who run the network at IBM now know that Bob is looking for a job? If you want your boss to know that you’re looking for a job, use a company email address. That way, when your boss fires you and a recruiter or hiring manager wants to send you a job description, your email can bounce…because you’re no longer at IBM.

Instead, try these 5 strong examples of email addresses to use to send your resume:
Firstlast:,,,, If none of these combinations are available, put a number that’s not your birth or graduation year after your name.
Use one of the free services from Gmail, Yahoo, or Hotmail: It doesn’t expire when you change internet or cell phone providers. Gmail is my favorite because it’s easily forwarded, can easily have other email addresses forwarded into it and integrates easily into Outlook (Yahoo charges approx $20 to have Yahoo integrate with Outlook).
Forward this email to your personal Outlook (at home), cell phone or main personal email account, so you’ll see interest from hiring managers and recruiters quickly. You’d be surprised how seldom job seekers check secondary email addresses and can miss opportunities.
Different name variation in header: Most emails allow you to set up the owner’s first and last name which also displays (and is searchable) in many, but not all email systems (Example: Bob Smith <> so that both the name as well as the email can be searchable).
I recommend to my clients that they set up a separate email specifically for their job search. Even after they get a new job, they can collect emails from recruiters and employers that still contact them. This provides an easy starting point the next time they have to search for a job.

Note – These suggestions are even more relevant when applying to smaller firms and when sending to contacts, and when trying to apply directly to the hiring manager. When information is entered correctly into an Applicant Tracking System used at larger companies and recruiters, they are organized by name. But when humans enter information into databases, errors happen and misspellings occur. Email addresses and email inboxes are secondary searches used to find “lost” candidates.

Will you change your email address, "PartyDude?"

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