Board of Trustees
Minutes of the August 19, 2008 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:12 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stephens, Ms. Viverito.

Absent: Mr. Becker (who arrived later), Mr. Stam.

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Gary, to approve the minutes of the Special Board Meeting of July 15, 2008 – Budget Hearing, and the Regular Board Meeting of July 15, 2008. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
It was noted that in the Human Resources Report, there is a new page 3a, revised pages 12, 13, 14, and 15, new pages 15a and 15b, and revised pages 16 and 21. 

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
TCFA President Debra Baker reported that faculty are busy getting ready for the school year and are positively optimistic about enrollment. Faculty are cautiously optimistic about the administrative changes and are concerned about how the rif will work out in terms of maintaining services to faculty and students.

Mid-Management Association President John Cadero commented that he looks forward to approval of the MOU and hopes that the college will be able to do things we were able to do before the rif.

Classified Association President Melissa Cabrera reported that the Classified MOU includes transfers, retirements, bumpings, new classifications, and some positions gone, noting that everyone did the best they could. She encouraged people to move on. 

STUDENT SENATE REPORT
None. 

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Associate Vice President of Academic Affairs Cheryl Antonich introduced faculty members JoBeth Halpin and Lorette Dodt who held an Architecture/Photography camp for middle school students in the summer. Ms. Halpin and Ms. Dodt reported that the camp was for finishing 8th graders who were nominated by their teachers, and it was totally scholarship based. They described it as a wonderful experience and showed a presentation that included the students’ amazing work and the students in action. Ms. Dodt felt the camp was a great marketing tool, and thanked Dean Baldin and the Board of Trustees for their support. 

Ms. Antonich introduced faculty member Antigone Sharris, who gave a presentation about a special Robotics course she held over the summer. Ms. Sharris reported that she had a group of students from different high schools who gained college credit for this course and will use their knowledge for robotics competitions. She demonstrated an award-winning project, a “Rock ‘Em Sock ‘Em Robots” game using pneumatics. 

Ms. Antonich introduced faculty member Sue Bal and students who went to the national floral design competition which was in Chicago this year. Ms. Bal announced that out of five categories, Triton took first place in three, and overall, Triton ranked second place in North America. In addition to awards, one student received a $2,000 scholarship.

Vice President of Institutional Advancement Marge Stabile introduced Director of Grants Development Sherry Burlingame who provided the following Quarterly Grants Report. There was an agency de-obligation in the amount of $37,623 to ICCB, agency returns of $16,377.97 to IDHS, and un-reimbursed expenditures of $26,139.94 to POET. There was a federal carry-over of funds for Title III in the amount of $117,888.54. Competitive funding awarded in FY 08 was $1,358,118, and entitlement funds awarded was $1,910,572. Funds awarded to date for FY 09 total $1,985,087, which includes Perkins, Partnership for College and Career Success, Career and Technical Education Improvement, RSVP, IDHS, Title III, and Adult Education & Family Literacy. Funding is pending for various grants under ICCB and also POET, and there are three proposals in progress, including TRIO, a collaboration with Dominican through National Institutes of Health, and the Mayor’s Office of Workforce Development.

PRESIDENT’S REPORT
President Patricia Granados applauded the initiatives of the faculty that were just presented. She reported that enrollment is currently up 6.5 percent institutionally which she hopes will hold for the fall term. She thanked everyone for their good work. Dr. Granados recognized the work of the union presidents in impact bargaining. She noted that the leadership represented their groups well, with bargaining occurring through yesterday, and thanked them for their time. 

Dr. Granados recognized Executive Director of Finance Jim Reynolds and Assistant Director of Finance Sum Lau for their work in the Business Services area resulting in an award received. She presented them with a Certificate of Achievement in Financial Reporting for the fiscal year ended June 30, 2007, and congratulated them on a job well done.

Dr. Granados introduced Associate Dean of Enrollment Services Amanda Turner who reported on the Wild Out Wednesday enrollment activity held July 23, 2008. Approximately 350-400 students participated in the day which included student and parent orientations as well as registration opportunities and a visit to the Cernan Center. Part of the event was a raffle, and Dr. Turner introduced the three raffle winners. Third place with a prize of Triton gear went to Bisa Thomas from Oak Park who is a trustee scholar majoring in Business; second place with a prize of a $100 gift certificate to the Bookstore went to Alan Benedict from Oak Park who is majoring in Mathematics; and first place with a prize of a tuition waiver for the fall semester went to Michelle Vann. Ms. Vann, from Hillside, is a Triton alumnus with an Associate’s degree in Nursing, returning to Triton to pursue pre-med. The students were applauded. Dr. Turner thanked the employees who volunteered to make Wild Out Wednesday a success.

TRUSTEE ARRIVAL
Mr. Becker arrived in the Boardroom at 6:48 p.m.

CHAIRMAN’S REPORT
Chairman Mark Stephens reported that there are Memorandums of Understanding (MOU) with the employee groups which will be voted on by category of employee in the HR Report tonight. He thanked everyone for the good job done which resulted in saving about ten employees. He stated that not a single one should be leaving Triton, mentioning the lack of adequate state funding which resulted in this action. Mr. Stephens reported that he has met with President of 1600 Perry Buckley and Randy Barnett regarding his desire to work with them on community college funding by the state with the intent to get information out to the public on the issue. Mr. Stephens applauded the efforts of the leaders of the employee groups who worked professionally and productively in impact bargaining, and he offered his personal apology to the employees riffed. Mr. Stephens reported that he also met with the college’s bankers regarding the money in reserve for the Technology building to explore ways that money might be utilized. President Granados added that deans and faculty have been asked to look critically at programs and course offerings for potential saving opportunities. Mr. Stephens reiterated his plans to push Springfield for funding and bring this issue to editorial boards. Trustee Gary echoed the Chairman’s comments, thanking the employee representatives for the work done on behalf of their memberships. He noted that there were many other worse avenues the Board could have taken, and he was pleased to see work completed in a spirit of willingness as we work together in light of the state’s funding issues. He encouraged everyone to work on innovative solutions to stretch the dollar. 

NEW BUSINESS

ACTION EXHIBITS

14082 Budget Transfers (Additional FY 08)
Ms. Viverito made a motion to approve the Budget Transfers (Additional FY 08), seconded by Ms. Peluso. Voice vote carried the motion unanimously.

14083 Equal Opportunity and Affirmative Action Program – FY 08 Summary of Employee Demographics 
Ms. Peluso made a motion to approve the Equal Opportunity and Affirmative Action Program – FY 08 Summary of Employee Demographics, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14084 Authorization of Electric Supply Purchasing 
Ms. Peluso made a motion to approve the Authorization of Electric Supply Purchasing, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14085 Pitney Bowes Hardware and Software Maintenance Renewal 
Ms. Peluso made a motion to approve the Pitney Bowes Hardware and Software Maintenance Renewal, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14086 Waiver of Facility Rental Fee for School District 89 
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for School District 89, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14087 Waiver of Facility Rental Fee for Village of Melrose Park/FEDEJAL 
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for Village of Melrose Park/FEDEJAL, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14088 American Society of Composers, Authors and Publishers License Agreement 
Ms. Peluso made a motion to approve the American Society of Composers, Authors and Publishers License Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14089 Cooperative Agreement with Edward Hospital 
Ms. Peluso made a motion to approve the Cooperative Agreement with Edward Hospital, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14090 Cooperative Agreement with MacNeal Memorial Hospital 
Ms. Peluso made a motion to approve the Cooperative Agreement with MacNeal Memorial Hospital, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14091 Annual Renewal with Children’s Memorial Medical Center 
Ms. Viverito made a motion to approve the Annual Renewal with Children’s Memorial Medical Center, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14092 Cooperative Agreement with Central DuPage Hospital 
Ms. Peluso made a motion to approve the Cooperative Agreement with Central DuPage Hospital, seconded by Mr. Gary. Voice vote carried the motion unanimously.


14093 ILLINET/OCLC Service Renewal Agreement with the Secretary of State/State Librarian of the State of Illinois 
Ms. Peluso made a motion to approve the ILLINET/OCLC Service Renewal Agreement with the Secretary of State/State Librarian of the State of Illinois, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14094 Revised Intergovernmental Agreement with Proviso Township High Schools, District 209 
Ms. Peluso made a motion to approve the Revised Intergovernmental Agreement with Proviso Township High Schools, District 209, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14095 Illinois Department of Employment Security (IDES) Shared Data Agreement 
Ms. Peluso made a motion to approve the Illinois Department of Employment Security (IDES) Shared Data Agreement, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14096 Disposal of Obsolete Equipment 
Ms. Viverito made a motion to approve the Disposal of Obsolete Equipment, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

14097 Release of Minutes of the Closed Sessions of the Board of Trustees 
Ms. Peluso made a motion to approve the Release of Minutes of the Closed Sessions of the Board of Trustees, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14098 Out-of-Radius Travel Requests 
Ms. Peluso made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14099 Agreement with Thor Guard, Inc. 
Ms. Peluso made a motion to approve the Agreement with Thor Guard, Inc., seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14100 Agreement with Connect-Ed 
Ms. Peluso made a motion to approve the Agreement with Connect-Ed, seconded by Ms. Viverito. It was noted that this is for our emergency notification system. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B31.04 Printing of Page One Newsletter
B31.05 Rental of Exhibit Booths – Future Focus College Fair 2008
B31.06 Wireless Network Components
Ms. Peluso made a motion, seconded by Mr. Gary, to approve the Purchasing Schedules. It was clarified that printing of the Page One Newsletter came in $7,000 less than what was previously paid. Voice vote carried the motion unanimously with the exception of B31.04 which carried 5-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes.
BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Ms. Viverito, to pay the Bills and Invoices in the amount of $2,850,739.70.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mr. Gary, Ms. Peluso, Ms. Viverito, Mr. Stephens.
Abstain: Mrs. Del Giudice.
Absent: Mr. Stam. 

Motion carried 6-0 with Mrs. Del Giudice abstaining and the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Ms. Viverito. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Ms. Viverito, Mr. Stephens.
Absent: Mr. Stam. 

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:26 p.m.

RETURN TO OPEN SESSION
Ms. Peluso made a motion to return to Open Session, seconded by Mr. Gary. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Ms. Viverito, Mr. Stephens.
Absent: Mr. Stam. 

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 10:33 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Ms. Peluso, to approve pages 1 through new page 3a of the Human Resources Report, items 1.1.01 through 1.10.02. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Ms. Peluso made a motion, seconded by Mr. Gary, to approve pages 4 through 10 of the Human Resources Report, items 2.1.01 through 2.7.04. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Mr. Gary, to approve page 11 and revised page 12 of the Human Resources Report, items 3.1.01 through 3.5.01. Voice vote carried the motion unanimously with the exception of item 3.4.02 which carried 5-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes, and 3.5.01 which carried 5-1 with Mrs. Del Giudice and the Student Trustee voting no. 

4.0 Classified, Police & Engineers
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve revised pages 13 through 15 and new pages 15a and 15b of the Human Resources Report, items 4.1.01 through 4.5.12d. It was noted that the rif items are presented as a package. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Peluso made a motion, seconded by Mr. Gary, to approve revised page 16 of the Human Resources Report, item 5.1.01 through 5.3.03. Voice vote carried the motion unanimously, except Mrs. Del Giudice and the Student Trustee stated that they were voting no on the rifs; therefore items 5.3.01, 5.3.02, and 5.3.03 carried 5-1. 

6.0 Hourly Employees
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 17 through 20 of the Human Resources Report, items 6.1.01 through 6.3.03. Voice vote carried the motion unanimously.

7.0 Other
Ms. Peluso made a motion, seconded by Mr. Gary, to approve revised page 21 of the Human Resources Report, items 7.1.01 through 7.2.05. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Ms. Viverito. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 10:41 p.m.

Submitted by: 
Mark R. Stephens, Board Chairman
Diane Viverito, Board Secretary