Board of Trustees
Minutes of the August 21, 2006 Board Retreat

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the Board Retreat to order in the Boardroom at 6:04 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mrs. Del Giudice, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mr. Becker, Mr. Kubiczky, Mr. Murphy, Ms. Peluso.

Mr. Stephens commented for the record that Trustee Kubiczky is leading a previously scheduled advisory committee at the Archdiocese of Chicago, and Mr. Becker and Ms. Peluso are on their way and will join the meeting during the tour.

COMMENTS ON THIS AGENDA
None.

CITIZEN PARTICIPATION
None.

TOUR OF FACILITIES
The Board of Trustees started their tour of campus facilities at 6:08 p.m. Ms. Peluso arrived at 6:10 p.m., and Mr. Becker arrived at 6:12 p.m., both of them joining the tour at those times. The Board of Trustees resumed their meeting in the Boardroom at 7:25 p.m.

MASTER PLAN/GOALS
Vice President of Institutional Advancement Marge Stabile, along with President Patricia Granados and the Executive Team, presented the Triton College Campus Master Plan, incorporating existing plans and goals into one plan that will lead the college toward its vision of being a “Premier Learner-Centered Community College.” A master plan was defined as an “institution-wide plan which projects the anticipated changes in the institution’s instructional programs, including growth, decline, and new programs.” 

The Triton Master Plan was depicted with Academic Development, Marketing, Technology, Human Resources, and Facilities as the pillars for Curriculum and Services which support Enrollment (with a goal of serving 30,000 students). The Executive Team interspersed the presentation with their annual goals that feed into the different pillars. Academic Development includes goals of meeting the learning needs of students while building on their strengths (such as a bilingual degree and ensuring programs align with workforce needs), and developing new programs. Marketing includes reaching out to traditional and nontraditional markets and targeting specific academic programs. Technology includes maintaining the infrastructure as well as keeping academic technology cutting-edge. Human Resources includes maximizing human capital, recruitment, and professional development. Facilities includes providing a safe and well-maintained environment that is state-of-the-art. 

Ms. Stabile reviewed the five sessions Johnson Controls has held on campus, including the Ideation Workshops which collaboratively assessed needs and practices and generated 371 prioritized ideas to address campus issues. The next step is to do a facility condition, fire, and security assessment to obtain current data, project future needs, and put them together into the Master Plan. This type of current and needs assessment also needs to be conducted on all of the areas that support curriculum and services (the pillars). 

Chairman Stephens discussed meetings he had with a cross-section of employees and asked if ideas for the proposed six new programs were generated from those groups. Dr. Rodriguez replied that a number of ideas came out of the faculty, such as MRI and Homeland Security. It was noted that release time is offered to faculty to develop curriculum, and two faculty took that opportunity this summer. Mr. Stephens stated that the college should concentrate its resources on those faculty, whether full-time or adjunct, and programs that are participating and working on development, while areas with low enrollment that are stagnant, with no work being done to them, should be cut. 

President Granados commented that a mini-version of the Master Plan presentation will be given at the Fall Workshop. Also, a consultant with expertise and time to develop planning will be brought forward. Vice President of Business Services Sean Sullivan added that having a master plan is a requirement of the ICCB, and Triton College will be the first one to do this and set the bar for the others. Chairman Stephens said to make sure we are serving the needs of our students. There was discussion about the Fall Workshop, which is not mandatory, but a kick-off day, important in shared governance. The president has been advised that faculty have talked about not attending the workshop, although no definite word has been received. Dr. Granados hopes that an awkward situation is not created for the new people coming in. 

ENROLLMENT INITIATIVES FINAL REPORT
Executive Assistant to the President Jonita Ellis provided background information about how the Enrollment Initiatives were gathered and developed through shared governance efforts. She proceeded, along with the Executive Team, with a report on the outcomes of the initiatives. The majority of the enrollment initiatives involve student access and support with a total of $98,083 spent. Six enrollment initiatives involve instructional program improvements and the majority of the expenditures, with $454,280 spent. Overall, most of the initiatives were successful and are recommended to be continued through operating funds. 

Each initiative was briefly discussed, and the Board was provided with a summary that includes detailed information and recommendations. In response to the Chairman’s inquiry, it was discussed that this final report will be shared through all shared governance structures. Mr. Stephens asked that this be shared with the newspapers as well. He also asked that new program development be emphasized and when classes are offered (times and days) be taken into consideration. Trustee Viverito suggested that press be invited, with free passes given to them, for campus events. Trustee Becker suggested that the previous presentation be given to the student senate. Vice President Sullivan suggested putting it on the plasma screens around campus. 

Color charts for the College Center renovation, as discussed on the Facilities Tour, was presented to the Board. This design has been shared with students, affected staff, and at various meetings. The Chairman directed that the colors be modified to be in line with the current, approved campus scheme. 

Chairman Stephens asked the Board to think about how it functions as a Board in preparation for a soon-to-be-scheduled Board Retreat for its self-evaluation. 

ADJOURNMENT
A motion was made by M s. Peluso to adjourn the meeting, seconded by Mr. Stam. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 9:00 p.m.


Submitted by:
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary