Board of Trustees

Minutes of the August 21, 2007 Regulard Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:10 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mr. Becker (who arrived later during the meeting).

APPROVAL OF BOARD MINUTES
Mr. Stam made a motion, seconded by Ms. Peluso, to approve the minutes of the Special Meeting of July 17, 2007 (Budget Hearing), and the Regular Board Meeting of July 17, 2007. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
Chairman Stephens noted that there are revised pages 1, 2, 11, 13, and 16 in the Human Resources Report.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
Classified Association President Donald Cragen thanked the administration for the Employee Appreciation Picnic held on July 26, and reported that Classified are looking forward to a successful academic year. 

STUDENT SENATE REPORT
TCSA President Bill Niemiec reported that TCSA is now recruiting for student senators, and there appears to be a lot of involvement. He also reported that he recently attended an IBHE ISAC meeting where book prices and college affordability were discussed. 

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Vice President of Business Services Sean Sullivan reported as follows on the issue of dirt/fill that was being stored on Cook County Forest Preserve property immediately North of the football field going back more than sixteen years. The College received notice from the IEPA on June 19 to clean it up by the end of August. The dirt was removed to college property within four days, where landscape material was separated from asphalt/concrete. The college received approval from the IEPA to use the clean dirt on campus, and landscape berms were created by the front entrance and near the WCMC location for pedestrian safety. The IEPA has been very satisfied with the college’s cooperation and communication. Mr. Stephens asked that the costs of this operation be communicated to the Board through their weekly delivery with a report back in September. He commented that this was a job well done, with a negative turned into a positive. Several Trustees commented on how beautiful the college grounds look. Dr. Granados noted that a BBQ is being planned in recognition of maintenance and operations personnel. 

Dean of Arts & Sciences Leslie Roberts addressed the Upward Bound Program situation as follows. Triton’s grant was not renewed because of the failure of a former employee to electronically file the grant as required. There were fifty-two participants in the program, the majority from Maywood, Bellwood, and Broadview. 

Mr. Becker arrived in the Boardroom at 6:23 p.m.

While the college cannot replicate the scope of the Upward Bound Program, some of the services that will be offered include assessment, college entrance tests, Dual Credit courses, and the Triton Achievement Academy, which targets two populations: students at risk in high school, and those who are advanced and looking for a challenge. Other college resources offered will include free admission to the annual Women’s Conference that offers career information, advising through Tuesdays at Triton, and college fairs. Certain incoming students will also be offered six free credit hours of classes. Other funding will continue to be sought to support instruction and tutoring. Mr. Stephens noted that the Board is supportive of administration’s efforts to provide services to this group. Mr. Gary commented that he is encouraged that other areas and deans are working with Dean Roberts on this program. 

PRESIDENT’S REPORT
President Patricia Granados commented that she has shared with the Board about working on a long-term master plan for the college and the need for everyone to be involved. Also, the HLC report talks about the need for collaboration across the board. To that end, this past summer, three key groups held relationship-building meetings, called retreats, toward building the master plan. College Council held its annual planning meeting looking at its goals and strengthening its role in the shared governance process and master planning development and prioritization. Bursar’s Office Manager and Mid-Management College Council representative Kevin Miller was asked to report about the College Council Retreat and outcomes. Mr. Miller commented that the event was an excellent opportunity to assess what Council is doing to encompass shared governance. At the retreat, Council looked at its function, especially in light of the HLC visit, and how it will function in terms of master planning. They also talked about responsibilities representing their groups and advising the president on issues. Dr. Granados noted that the faculty representatives will be reporting on the College Council Retreat at Friday’s Faculty Workshop. 

Dr. Granados reported that she’s received a lot of positive feedback on the Chair/Coordinator meeting that was talked about last month, and asked Dean Leslie Roberts and Fine Arts faculty member Angela Latham to discuss that retreat. Dr. Roberts reported that twenty-five Chairs and Coordinators participated, with a focus on supporting the chair/coordinator role at the college and activities surrounding transitioning higher education institutions to a learning model. She noted that regular chair/coordinator meetings are ongoing to keep things rolling, and there will also be a half-day on-campus meeting scheduled. Dr. Latham reported that the retreat was especially valuable with the mixing of leadership of arts and sciences with careers. Overall, the result was that faculty felt inspired and guided as leaders and teachers, and felt the collaboration in planning for the coming year and looking at big picture issues was very good. 

Dr. Granados reported that the third group to meet was the Council on Diversity Affairs. Fine Arts Faculty Ric Segovia reported that the group had a great day of looking at its objectives and planning for the future, focusing on goals and creating a statement of purpose for the Diversity Council. Highlights of issues discussed include performance standards, diversity initiatives, international programs, sensitivity, and training. The Diversity Plan was discussed as inclusive of both employees and students; in the classroom, office, and institutional. Dr. Granados concluded that there were monetary costs for these retreats: College Council’s was approximately $3,000 for twenty employees, Chairs/Coordinators for two days with an overnight was close to $10,000 for thirty-two people, and the Diversity Council was $130 for a half-day for ten employees at the president’s home. She concluded that she is confident that all the collaboration and planning will yield great results for the master plan. Chairman Stephens applauded everyone’s efforts in this regard. 

President Granados thanked the Board for supporting the President’s Leadership Academy, which is described as an investment in the college’s future. She has been working on this initiative for two years, and it will start with a two and a half day conference in September. Dr. Granados stated that she is committed to building community and also to building leadership, and discussed how the Leadership Academy is an investment in our employees in seeing their potential and learning more about the college. After this initial retreat, the group will continue to work on an institutional project and professional development throughout the year. The President commented that she sent notice to supervisors of the participants and has gotten very positive feedback and support. Ms. Peluso commented that it’s exciting to see Triton moving in this direction. She has some experience in this and feels it will be personally rewarding as well as good for the institution.

Dr. Granados concluded that there will be ten new faculty starting in the fall semester. A three day New Faculty Orientation is ongoing now through tomorrow. 

CHAIRMAN’S REPORT
Chairman Mark Stephens expressed his welcome to the new faculty. 

Mr. Stephens noted that the State of Illinois Welcome Center for New Immigrants which is housed at Triton’s Nuevos Horizontes in Melrose Park recently held it’s grand opening, and was attended by Dr. Granados and several Trustees. Mr. Stephens noted that this facility is very much needed by our population. 

Regarding the two administrative reports about the dirt issue and retreats held, Mr. Stephens commented that he is pleased with how everyone is working together. He is also pleased with improvements to the grounds and buildings. The Chairman commented on the budget situation in Springfield, and that the college will not receive the $10 million dollars for the Technology building again this year, despite the fact that it’s been number one on the state books for many years. Legislators will continue to hear how much the college and students need this improved facility. 

Chairman Stephens asked the Board members to respond by Friday with their availability for a Board Retreat in September, so that the Board has the opportunity to discuss goals and objectives. There will also be a portion of time allocated if people want to come for discussion. 

NEW BUSINESS
ACTION EXHIBITS

13884 Budget Transfers (Additional FY 07)
Ms. Peluso made a motion to approve the Budget Transfers (Additional FY 07), seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13885 Equal Opportunity and Affirmative Action Program – FY 07 Summary of Employee Demographics
Ms. Peluso made a motion to approve the Equal Opportunity and Affirmative Action Program – FY 07 Summary of Employee Demographics, seconded by Mr. Gary. There was some discussion on the protected class of “unfavorable discharge.” Voice vote carried the motion unanimously.

13886 Partnership with the Secretary of State’s Office
Mr. Stam made a motion to approve the Partnership with the Secretary of State’s Office, seconded by Mr. Gary. It was discussed that the Secretary of State’s Office will set up a small area inside the College Center, and there will be signage and the Welcome Center will be able to direct visitors to their location. Any collection of money by the Secretary of State’s Office will not involve the college. Voice vote carried the motion unanimously.

13887 Removal of Tax Sheltered Annuity Provider
Mr. Gary made a motion to approve the Removal of Tax Sheltered Annuity Provider, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13888 Release and Disposal of Obsolete Audio Visual Equipment
Ms. Viverito made a motion to approve the Release and Disposal of Obsolete Audio Visual Equipment, seconded by Mr. Becker. Voice vote carried the motion unanimously.

13889 Cooperative Agreement with South Shore Eye Center
Ms. Peluso made a motion to approve the Cooperative Agreement with South Shore Eye Center, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13890 Cooperative Agreement with Lutheran Social Services of Illinois-Kenmore Center
Mr. Stam made a motion to approve the Cooperative Agreement with Lutheran Social Services of Illinois-Kenmore Center, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13891 Library Continuation Purchases from Thomson Gale
Mr. Becker made a motion to approve the Library Continuation Purchases from Thomson Gale, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13892 Memorandum of Understanding with Eastern Illinois University
Ms. Peulso made a motion to approve the Memorandum of Understanding with Eastern Illinois University, seconded by Mrs. Del Giudice. Voice vote carried the motion unanimously.

13893 Waiver of Facility Rental Fee for Elmwood Park High School
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for Elmwood Park High School, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13894 Waiver of Facility Rental Fee for District 89
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for District 89, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13895 Agreement with WCKG Radio
Ms. Peluso made a motion to approve the Agreement with WCKG Radio, seconded by Ms. Viverito. There was discussion about the efficacy of marketing buys and the tracking the college tries to do. Voice vote carried the motion unanimously.

13896 Agreement with WGN Radio
Ms. Peluso made a motion to approve the Agreement with WGN Radio, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13897 Hearing Impaired Student Support Contract with Caption First Inc.
Mr. Becker made a motion to approve the Hearing Impaired Student Support Contract with Caption First Inc., seconded by Mr. Stam. Voice vote carried the motion unanimously.

13898 Out-of-Radius Travel Requests
Ms. Viverito made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Peluso. Voice vote carried the motion unanimously, with the exception of trips 12 and 16, to which Mrs. Del Giudice voted no.

13899 Waiver of Facility Rental Fee for Village of Melrose Park
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for Village of Melrose Park, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13900 Meeting Space Agreement for Leadership Academy – Confirmation of Board Poll
Ms. Viverito made a motion to approve the Meeting Space Agreement for Leadership Academy, seconded by Mr. Stam. Voice vote carried the motion 6-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes.

13901 Affiliation Agreement with Advocate North Side Health Network D/B/A Advocate Illinois Masonic Medical Center
Ms. Peluso made a motion to approve the Affiliation Agreement with Advocate North Side Health Network D/B/A Advocate Illinois Masonic Medical Center, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13902 Sub-Grant Agreement for Adult Healthcare Workers with POET and PLCCA
Ms. Peluso made a motion to approve the Sub-Grant Agreement for Adult Healthcare Workers with POET and PLCCA, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13903 Sub-Grant Agreement for Dislocated Healthcare Workers with POET and PLCCA
Ms. Peluso made a motion to approve the Sub-Grant Agreement for Dislocated Healthcare Workers with POET and PLCCA, seconded by Mr. Stam. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B30.03 Janitorial Supplies and Paper Products
B30.04 Cut Stock Paper – Years Supply
B30.05 Rental of Booths – Future Focus College Fair 2007
B30.06 Q-Matic Ticketing System
B30.07 Microsoft Software Campus Agreement
B30.08 Two Police Vehicles
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Mr. Stam made a motion, seconded by Ms. Peluso, to pay the Bills and Invoices in the amount of $1,954,732.63.

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Viverito made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Ms. Peluso. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:48 p.m.

RETURN TO OPEN SESSION
Ms. Viverito made a motion to return to Open Session, seconded by Ms. Peluso. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. Absent: Mrs. Del Giudice.

Mr. Stephens commented for the record that Mrs. Del Giudice became ill during the closed session and so went home. Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 9:12 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Ms. Peluso, to approve revised pages 1 and 2 of the Human Resources Report, items 1.1.01 through 1.6.05. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Ms. Peluso made a motion, seconded by Mr. Stam, to approve pages 3 through 6 of the Human Resources Report, items 2.1.01 through 2.5.02. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Mr. Stam, to approve page 7 of the Human Resources Report, item 3.1.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Mr. Becker made a motion, seconded by Ms. Peluso, to approve pages 8 through 10 of the Human Resources Report, items 4.1.01 through 4.4.01. Voice vote carried the motion unanimously.

5.0 Mid-Management
Mr. Gary made a motion, seconded by Ms. Peluso, to approve revised page 11 of the Human Resources Report, items 5.1.01 through 5.6.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Peluso made a motion, seconded by Mr. Esparza, to approve pages 12, revised page 13, page 14 through revised page 16 of the Human Resources Report, items 6.1.01 through 6.6.01. Voice vote carried the motion unanimously.

7.0 Other
Ms. Peluso made a motion, seconded by Mr. Becker, to approve page 17 of the Human Resources Report, item 7.1.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Ms. Viverito. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 9:14 p.m.


Submitted by:
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary