Board of Trustees
Minutes of the Board Retreat of October 25, 2005

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the Board Retreat to order in the Boardroom at 6:05 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Ms. Guzman, Mr. Kubiczky, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.
Absent: Mrs. Del Giudice (arrived at 6:50 p.m.).

Chairman Stephens commented that the Board has been talking about the enrollment issue and will have another enrollment luncheon on November 2. He stressed the need to focus less on internal issues and move forward to better serve the community. The college needs to move toward getting the product to the people who need it and educating them. This will mean increased enrollment, a necessity to avoid a scaling down of staff. Mr. Stephens’ hope is that everyone takes this seriously.

COMMENTS ON THIS AGENDA
Chairman Stephens explained that the Board will do the facilities needs activity, then leave for a tour of selected areas of the campus, and return to the Boardroom for further discussion and its self-evaluation.

CITIZEN PARTICIPATION
None.

FACILITIES NEEDS ACTIVITY – JOHNSON CONTROLS
Representatives from Johnson Controls led the Board of Trustees through a “game” where trustees identified the importance of issues coupled with their satisfaction of how the college is performing on that issue. The report they will prepare will help the Board understand the facilities and campus needs. 

FACILITIES TOUR
The Board left for a tour of the I, T, and J buildings at 6:40 p.m.

RETURN TO BOARDROOM
The Board continued their meeting in the Boardroom at 7:50 p.m.

Present: Mr. Becker, Mrs. Del Giudice, Ms. Guzman, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.
Absent: Mr. Kubiczky (left during the tour at approximately 7:15 p.m.).

BOARD SELF-EVALUATION
The Board discussed their self-evaluation, noting their preparation and respect for each other as reasons for well-functioning meetings. During the past year, the Board has met goals of being out in the district more at many events and conferences, including the Jump Start outreach event which they hosted. Another strong point has been solid financial leadership. 

The focus for 2006 will be toward letting the communities know that Triton is their opportunity to get an education and making enrollment happen. Chairman Stephens commented that the Board has raised tuition as high as it is going to, has raised fees and taxes, and it is now up to the college to get enrollment up and generate the tuition dollars. Board members discussed working on enrollment in their own areas and being ambassadors in the community. Attracting new students as well as retaining current ones will be a priority.

FACILITIES NEEDS ACTIVITY RESULTS – JOHNSON CONTROLS
The Johnson Controls Needs Summary Report was presented to the Board of Trustees, showing the highest priorities identified by the Board as:
--Obtaining sufficient funding for facility operating expenses.
--Easily adapting campus facilities for changing uses.
--Protecting occupants during emergency situations.
--Obtaining sufficient funding for facility capital investments.
--Improving faculty and staff productivity.

Johnson Controls further reported that they have talked with the President and Vice Presidents about getting the whole college involved in this process, including faculty, staff, and students, which can be an important tool in determining needs. 

DISCUSSION OF LONG-TERM PLANNING FOR FACILITIES IMPROVEMENT 
Director of Facilities Joe Tidei presented the Facilities Plan which includes a history of what has been done in buildings (roofing, tuck pointing, etc.), projected expenditures for the next ten years, and a list of projects that should be done. He emphasized that this is a working document. Mr. Stephens noted that many projects have been deferred because of finances. 

Mr. Tidei continued that the plan also includes projects in the RAMP report, other local and in-house construction projects, and a section of carpeting and furniture in each room (including the condition of those items). Finally, the report has a section on co-generation and the maintenance needed to keep the engines that power the campus operational. Another section he has been working on but not included here is a furniture replacement plan. 

Mr. Stephens commented that during the tour, the Board saw some areas that need immediate work, and he wants that work to start tomorrow. 

ADJOURNMENT
A motion was made by Mr. Stam to adjourn the meeting, seconded by Ms. Viverito. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 9:02 p.m.

Submitted by: 
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary