Board of Trustees

Minutes of the December 18, 2007 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:24 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

APPROVAL OF BOARD MINUTES
Mr. Stam made a motion, seconded by Ms. Peluso, to approve the minutes of the Board Retreat of October 22, 2007, the Regular Board Meeting of November 20, 2007, and the Reconvened Board Retreat of November 20, 2007. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
None.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
TCFA representative Debra Baker reported that faculty are busy finishing up this semester and getting ready for the next. She wished everyone a happy holiday.

Mid-Management Association President John Cadero wished everyone happy holidays and a safe new year. 

STUDENT SENATE REPORT
TCSA President Bill Niemiec reported that TCSA held its last meeting of the year on December 11. He announced that the intergenerational bingo game was postponed so that further work can be done to make it more successful when it is rescheduled in the spring. Mr. Niemiec reported that with December known as the month of giving, students are collecting gifts and donations for families who signed up for assistance at this holiday time. He noted that it creates a sense of community for everyone, and that gifts will be accepted in C-140H through December 20. Lastly, Mr. Niemiec wished everyone safe and happy holidays.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Executive Assistant to the President Jonita Ellis reported on the Robotics Team Competition held in 2007 which was awarded the Des Plaines Valley Region School College Partnership Award. A plaque was presented to faculty members Antigone Sharris and Lorette Dodt and Dean of Academic Success Deborah Baness King for their participation in the competition. 

Dean of Student Services Quincy Martin reported that this year’s student leaders are exceptional and dynamic, and have done a great deal of work reaching out to faculty, administrators, and the Board of Trustees. He introduced TCSA Vice President Lorenzo Webber who presented the students’ master plan, called Project Retrofit. Mr. Webber noted that TCSA is the liaison between the administration and the student body, and the plan was developed to help them better serve the student body. He highlighted initiatives for effective student government including recruitment, retention, and communication. 

PRESIDENT’S REPORT
Master Plan
President Patricia Granados reported on the work and effort that has gone into the Master Plan over the past year. Core concepts were established of where the college needs to go, and now the real task will be getting down to the details. The Board of Trustees has received the written report for their review. Vice President of Institutional Advancement Marge Stabile provided highlights of the plan, which culminated through shared governance into six key objectives: enhance the physical campus; develop new degree, certificate, and training programs; maintain a technology refresh cycle; continue to expand and enhance a virtual campus environment; attract, admit, and retain a diverse student body; and develop an institutional effectiveness plan. She is now developing a timeline and communication plan to build the details of the plan including work breakdown structures and realistic costs so that the plan can be completed by March 14 to be in line with the budget cycle. Ms. Stabile noted that funding also needs to be worked into the plan, which currently shows expenses of $138 million over the course of five years. 

Vice President Sullivan discussed sources of revenue for the college as threefold: state funding, local tax dollars (noting the zero percent increase in the tax levy this year), and tuition. He distributed information about tuition rates for community colleges in the Chicago area and the State of Illinois, reporting that Triton is the lowest in the Chicago area and second in the State at $56. A proposed tuition increase of $8 for Fall 2008 and Fall 2009 would still leave Triton competitively priced. Different strategies for attracting and registering students were mentioned. Dr. Granados asked the Board to consider that the Master Plan will drive the budget priorities, and unknowns have to be kept in mind. The situation with the water heater in the RC building going out was given as an example. (It was clarified later in the meeting that estimates to repair the water heater are close to $45,000.)

Leadership Academy
President Granados reported that Leadership Academy participants have been involved in different projects, and some leaders are here to talk about what they’re working on. Associate Vice President of Student Services Doug Olson and science faculty member Preet Saluja reported that a group of about fifteen of the leaders are working on fundraising and participated in a fundraising training program given by consultant William Craft. They discussed the amount of dollars spent in charitable giving and the percentage given to education, and the small percentage of that given to community colleges. They also discussed the different types of fundraising. The group would like to develop a strategic endowment plan, identify a capital campaign project, and promote an internal culture of giving. Mr. Olson commented that in developing the plan, the leaders want to take on some short-term projects, including promoting a pathways to success campaign, a grad breakfast, and integrate Leadership Academy initiatives with the Triton Foundation. Mr. Saluja talked about “friend-raising” and the importance of developing the culture of giving as occurs at universities. The Leadership Academy group will convene again in January. Dr. Granados noted that the Grants Office has identified some sources, and a meeting will be held with the Triton Foundation. 

CHAIRMAN’S REPORT
Vice Chairwoman Donna Peluso, who is Chair of the Board Finance/Maintenance & Operations Committee, presented a plaque to community member Rick Feller. Mr. Feller is retiring from the Finance Committee after having served for fifteen years. Ms. Peluso commented on his valuable contributions to the committee and the college, adding that he will be missed. 

Chairman Mark Stephens reported that he was at the Leadership Academy retreat in September along with Trustees Peluso and Viverito, and he took a question about tuition and taxes being low, noting that tuition will definitely be raised now, but will remain inexpensive. He discussed the formula for funding the community college system in Illinois and how state funding as decreased. He also mentioned the RAMP report and how the college continues to wait for capital funding for the Technology building. Mr. Stephens stated that the Master Plan is something that the college is going to do; and everyone will have to retrench, retool, and be innovative and creative about it. He’s been working with local community leaders and knows that taxes and tuition must remain reasonable in order to serve the community. Mr. Stephens emphasized that the college needs more students, and everyone needs to work in the same direction toward increasing enrollment. He asked that everyone try harder in their jobs and to help out in working registration. 

Chairman Stephens noted the loss of funding for Workforce Investment through POET, which increases the financial needs of the college. With 80 percent of the budget being personnel-driven, he stated that productivity and increased opportunities to get more students are vital, asking again that everyone focus on how to provide better services. 

Mr. Stephens concluded with wishes for a Merry Christmas, happy holidays, and a happy New Year. 

NEW BUSINESS
ACTION EXHIBITS

13950 Budget Transfers
Ms. Peluso made a motion to approve the Budget Transfers, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13951 2007 Tax Levy
Ms. Peluso made a motion to approve the 2007 Tax Levy, seconded by Mr. Gary. Mr. Stephens asked if the college has determined the estimated amount of money to be raised by taxation. Vice President of Business Services Sean Sullivan replied that as presented in the Budget approved by the Board of Trustees in September 2007, the College has determined that the estimated amount of money to be raised by taxation, prior to the county extension and exclusive of election costs for 2007, is $21,675,385. The proposed 2007 tax levy represents a zero percent (0%) increase over the 2006 extended aggregate tax levy. This proposed flat levy will provide the college with a portion of the financial resources necessary to support the educational plan for the current fiscal year. Voice vote carried the motion unanimously, and Chairman Stephens stated that the Board of Trustees hereby accepts the proposed 2007 Tax Levy as presented without increase from 2006.

13952 Certification of Compliance with Truth in Taxation Act
Mr. Gary made a motion to approve the Certification of Compliance with Truth in Taxation Act, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13953 Pitney Bowes Documatch Rental Agreement
Mr. Gary made a motion to approve the Pitney Bowes Documatch Rental Agreement, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13954 Cooperative Agreement with Rush Oak Park Hospital
Ms. Peluso made a motion to approve the Cooperative Agreement with Rush Oak Park Hospital, seconded by Mr. Esparza. Voice vote carried the motion unanimously. 

13955 Ed2Go Learning Alliance Program Agreement
Ms. Peluso made a motion to approve the Ed2Go Learning Alliance Program Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13956 Waiver of Facility Rental Fee for Elmwood Park High School for January 7-11, 2008
Ms. Peluso made a motion to approve the Waiver of Facility Rental Fee for Elmwood Park High School for January 7-11, 2008, seconded by Mr. Gary. Voice vote carried the motion unanimously.

13957 College Curriculum Committee Recommendations
Ms. Peluso made a motion to approve the College Curriculum Committee Recommendations, seconded by Mr. Becker. Voice vote carried the motion unanimously.

13958 Out-of-Radius Travel Requests
Ms. Peluso made a motion to approve the Out-of-Radius Travel Requests, seconded by Mr. Becker. Voice vote carried the motion unanimously.

13959 Release and Disposal of Obsolete Equipment FY 08 #2
Mr. Stam made a motion to approve the Release and Disposal of Obsolete Equipment FY 08 #2, seconded by Mr. Gary. It was noted for the record that the tile cutting saw is not being disposed of, but was moved to the Construction Technology department. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B30.21 Printing of Triton College Continuing Education Guide – Spring 2008
B30.22 Job Classification & Compensation Study – Staff Positions
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Mr. Becker, to pay the Bills and Invoices in the amount of $2,131,101.06.

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. Mr. Stephens noted that the Board will be conducting the President’s evaluation and discussing a RIF on grant dollars during Closed Session. The Board went into Closed Session at 7:58 p.m.

RETURN TO OPEN SESSION
Mr. Gary made a motion to return to Open Session, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice.

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 9:38 p.m. Chairman Stephens reported that Mrs. Del Giudice was called away and extends her apologies. 

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve page 1 of the Human Resources Report, items 1.1.01 through 1.2.02. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Becker made a motion, seconded by Ms. Peluso, to approve pages 2 through 5 of the Human Resources Report, items 2.1.01 through 2.7.05. Voice vote carried the motion unanimously.

3.0 Administration
Mr. Gary made a motion, seconded by Ms. Viverito, to approve page 6 of the Human Resources Report, items 3.1.01 through 3.3.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 7 and 8 of the Human Resources Report, items 4.1.01 through 4.4.01. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve page 9 of the Human Resources Report, items 5.1.01 through 5.2.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Peluso made a motion, seconded by Mr. Becker, to approve pages 10 and 11 of the Human Resources Report, items 6.1.01 through 6.3.01. Voice vote carried the motion unanimously.

7.0 Other
Ms. Peluso made a motion, seconded by Mr. Becker, to approve page 12 of the Human Resources Report, item 7.1.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Mr. Stam. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 9:42 p.m.

Submitted by: 
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary