Board of Trustees

Minutes of the February 19, 2008 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:22 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mrs. Del Giudice.

Mr. Stephens announced that Mrs. Del Giudice is in Florida and offers her best wishes.

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Becker, to approve the minutes of the Regular Board Meeting of January 22, 2008. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
None.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
TCFA President Maggie Hahn Wade reported that faculty members Gabe Murphy, Mark Robinson, and Stu Sikora have each taken students to the Auto Show in Chicago. The students worked in the Ford tuner booth, showing how they would customize the cars with all the newest accessories. Ms. Hahn Wade also reported that two faculty counselors have volunteered to work at Northern Illinois University next week when students return to classes. Lastly, Ms. Hahn Wade commented that faculty are looking forward to Thursday’s College Hour with a focus on how the professional development area can help with online and hybrid courses, where more assistance is needed for faculty to make sure online courses are high-level educational opportunities. 

Classified Association President Donald Cragen reported that Classified are working with administration on one employee affected by a reduction in force, and he hopes to report on a positive resolution next month.

STUDENT SENATE REPORT
TCSA President Bill Niemiec reported that an NIU Remembrance event was held today. He thanked Dean Quincy Martin for putting the event together. Student Trustee Esparza gave black ribbons to the Trustees, and Mr. Niemiec passed around ribbons for the audience members. Mr. Niemiec also reported on inspirational speaker Consuelo Kickbush coming to Triton on March 11, and on four senators who will be attending a COSGA conference on Saturday and bring back information on what they learn about leadership skills.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Vice President of Institutional Advancement Marge Stabile introduced Director of Grants Development Sherry Burlingame who gave the following report on grants activity during the second quarter of FY 08, from October to December of 2007. Six grants were submitted with a total value of $476,856 to IBHE-Nursing, ICCB-Manufacturing Innovation, AT&T-Technology, POET, Illinois Arts Council, and ICCB-Tech Prep. Two grants were awarded: from ICCB for $20,000, and from Illinois Arts Council for $2,100. Two pre-proposals were submitted with a potential value of $38,500 for IBHE-Coop Ed and IDPH-heart devices. 

Vice President of Business Services Sean Sullivan provided a follow-up report on minority vendors, indicating that in last month’s Purchasing Schedules, a total of six minority vendors submitted bids. Mr. Sullivan reported that efforts will continue to solicit bids from minority, female, and disabled owned businesses, noting that the college must go with the lowest responsive bidder. He added that the Purchasing Department provides a report to the President annually with statistics on minority, female, and disabled vendors. Mr. Stephens added that vendors within the Triton district should be searched out as well. 

PRESIDENT’S REPORT
President Patricia Granados acknowledged the students and Dean of Student Services Quincy Martin for pulling together the NIU Remembrance Day, stating that our thoughts and prayers are with everyone affected. She discussed Triton’s efforts to keep the campus safe, reporting that she will meet with the Crisis Management Team on Wednesday to work on updating our plan. Dr. Granados commented that she is on the NIU Alumni Board, and last summer, the NIU President told them about NIU’s updated plan which included textcasting, one of the tools they used to quickly notify their campus of the situation last week. Textcasting is included in Triton’s Master Plan, but it will now be elevated as an immediate need. Associate Vice President of Student Services Doug Olson reported that textcasting is an emergency alert system, for which the college would contract with an outside vendor. The cost would be $45,000 for students, with an additional cost for staff. Neither hardware nor software would be needed by the college. Chairman Stephens suggested that the college go out to bid and get this item to the Board quickly. 

Dr. Granados reported that enrollment for the spring semester was up 5.3 percent in the credit area, with growth in Allied Health and Business almost 9 percent. There was growth in the non-credit area as well, with an overall enrollment increase of 3.4 percent. She thanked everyone for pitching in and being involved to bring the college a step in the right direction.

CHAIRMAN’S REPORT
Chairman Mark Stephens read the following statement. <i>Triton College joins the nation in offering condolences to everyone affected by last Thursday’s tragedy at Northern Illinois University. We hold the victims and their families and friends, and the entire NIU community in our thoughts and prayers. President Granados immediately communicated with NIU President John Peters offering whatever services might be needed, and two of our counselors will be among 300 counselors from across the state who will be assisting in all classrooms as NIU classes resume on February 25th. With Triton’s proximity, dual admission, and longstanding articulation agreement with NIU; with 11 percent of Triton’s students transferring to NIU; with one of Thursday’s victims residing within our district in the Village of Westchester; with our own President serving on NIU’s Alumni Board and teaching a class at NIU in their higher education graduate program, the Triton community is strongly affected by the senseless shootings. The students have presented us with black ribbons to wear in support of NIU, and I ask that you wear them throughout the week. Join me now in a moment of silence to remember the victims. </i> 

Mr. Stephens commented, on a personal note, that he had hip replacement surgery on January 16 and was very touched by the outpouring of caring from people at Triton College. He thanked everyone for the cards, Mass cards, baskets, and for thinking of him.

Chairman Stephens concluded that the enrollment growth of almost 3.5 percent is a good step in the right direction, and the college has to continue and do even better. He noted that he has spoken with administration to revisit the purging of students for non-payment, and asked that the college do whatever it can to help students pay their tuition. 

NEW BUSINESS
ACTION EXHIBITS

13972 Budget Transfers
Ms. Peluso made a motion to approve the Budget Transfers, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13973 Release Ford Ranger Electric Engine
Mr. Stam made a motion to approve the Release Ford Ranger Electric Engine, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13974 Disposal of Obsolete Computer Equipment
Ms. Viverito made a motion to approve the Disposal of Obsolete Computer Equipment, seconded by Mr. Gary. Voice vote carried the motion unanimously.

13975 Certificate of Final Completion & Final Pay Application ACM Abatement (LRC 3rd Floor)
Ms. Peluso made a motion to approve the Certificate of Final Completion & Final Pay Application ACM Abatement (LRC 3rd Floor), seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13976 National Able Network Agreement
Ms. Peluso made a motion to approve the National Able Network Agreement, seconded by Mr. Gary. Voice vote carried the motion unanimously.

13977 Student & Employee Assistance Program (S&EAP) Amendment
Mr. Esparza made a motion to approve the Student & Employee Assistance Program (S&EAP) Amendment, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13978 Minutes of the Closed Session of the Board, July 2007 through December 2007
Mr. Gary made a motion to approve the Minutes of the Closed Session of the Board, July 2007 through December 2007, seconded by Ms. Peluso. It was noted that this does not include September and December due to collective bargaining and litigation matters, which will be released when appropriate. Voice vote carried the motion unanimously.

13979 Out-of-Radius Travel Requests
Ms. Peluso made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B30.32 Printing District Wide Schedule of Classes – Summer and Fall 2008 Versions
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve the Purchasing Schedule. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Mr. Gary, to pay the Bills and Invoices in the amount of $1,456,641.01.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice.

Motion carried 6-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Ms. Viverito. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice.
Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 6:53 p.m.

RETURN TO OPEN SESSION
Mr. Gary made a motion to return to Open Session, seconded by Mr. Becker. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice.

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 7:27 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 1 through 5 of the Human Resources Report, items 1.1.01 through 1.7.01. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Ms. Peluso made a motion, seconded by Mr. Stam, to approve pages 6 through 17 of the Human Resources Report, items 2.1.01 through 2.7.02. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Mr. Gary, to approve page 18 of the Human Resources Report, items 3.1.01 through 3.4.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Ms. Peluso made a motion, seconded by Mr. Stam, to approve page 19 of the Human Resources Report, items 4.1.01 through 4.3.01. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Viverito made a motion, seconded by Ms. Peluso, to approve pages 20 and 21 of the Human Resources Report, items 5.1.01 through 5.7.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 22 through 24 of the Human Resources Report, items 6.1.01 through 6.4.01. Voice vote carried the motion unanimously.

7.0 Other
No action on page 25 of the Human Resources Report.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Mr. Gary. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 7:30 p.m.


Submitted by: 
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary