Board of Trustees

Minutes of the January 22, 2008 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Vice Chairwoman Donna Peluso called the regular meeting of the Board of Trustees to order in the Boardroom at 6:05 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mrs. Del Giudice, Mr. Esparza, Ms. Peluso, Mr. Stam, Ms. Viverito.

Absent: Mr. Becker (arrived later), Mr. Gary (arrived later), Mr. Stephens.

Ms. Peluso announced that Mr. Stephens is recovering from surgery and is doing well.

APPROVAL OF BOARD MINUTES
Ms. Viverito made a motion, seconded by Mr. Stam, to approve the minutes of the Regular Board Meeting of December 18, 2007. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
None.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
Faculty Association President Maggie Hahn Wade wished everyone a Happy New Year. She reported that the faculty had a very good workshop today and look forward to being actively involved with the K-8 group and making early connections with students. Ms. Hahn Wade noted that as she walked over to the meeting, she was stopped by many people asking directions, so she looks forward to the new signage. Lastly, she expressed concern about having expertise added to the Professional Development Center to help faculty become proficient with online components of teaching. 

Mid-Management Association President John Cadero reported that Mid-Managers look forward to working with students in the new semester. They are also working with Administration regarding two members who may be riffed. Mr. Cadero wished everyone a Happy New Year.

Classified Association representative Kathy Greenwald extended her wishes for a Happy New Year.

STUDENT SENATE REPORT
TCSA President Bill Niemiec thanked everyone who helped out in December with the TCSA Christmas project. Many needy families were helped and were grateful to be able to have gifts for their children. He reported that TCSA is finishing up its calendar and will be sending memos out soon to Deans for the TCSA budget hearings. Mr. Niemiec concluded that students are looking forward to another good semester.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

TRUSTEE ARRIVAL
Mr. Becker arrived at 6:12 p.m.

ADMINISTRATIVE REPORT
Vice President of Business Services Sean Sullivan reminded the Board that there is an action exhibit in the Board Book with a recommendation and request for two consecutive tuition increases of $8 each for Fall 2008 and Fall 2009. As he reported last month, Triton’s tuition cost compares very favorably with the surrounding community colleges in the Chicago area, and is the lowest in the metro area and second lowest in the State. He provided comparisons of where Triton’s tuition will be if no other colleges raise tuition. It was asked and confirmed that the data provided is tuition only, and does not include fees. Dr. Granados noted that she has asked the Vice President and Deans to bring forward a process for reviewing fees annually, and that the college is not looking at raising fees at this time. Mr. Sullivan continued that out-of-district and out-of-state will also increase at least by the same amount, noting that there is an ICCB formula that needs to be adhered to in determining out-of-district tuition, so that rate might change based on actions taken at other schools. If a change occurs, it will be brought back to the Board of Trustees. Ms. Peluso commented that Triton hasn’t had a tuition increase since 2003.

Executive Assistant to the President Jonita Ellis provided an update on the University Center including enrollment with the five universities Triton is in partnership with: Southern Illinois University Carbondale, National-Louis University, Benedictine University, Governors State University, and Eastern Illinois University. Ms. Ellis reported that having the universities on campus is another way that Triton provides access to education for our students. President Granados commented that she shared information about the University Center at the Faculty Workshop today so that other areas of student interest can be determined. Dr. Granados thanked Ms. Ellis for her work in making the University Center happen. Ms. Peluso thanked Ms. Ellis as she retires for all she has done for the college and for her work on the Finance Committee. 

PRESIDENT’S REPORT
President Patricia Granados echoed Vice Chair Peluso’s sentiments, commending Ms. Ellis for her thirty years of service to the college. She described Ms. Ellis as a true “Tritonite,” always committed to making Triton a place of excellence. 

Dr. Granados reported that she also shared with the faculty today her sense of the high level of excitement through the college. She applauded everyone’s efforts and encouraged continued engagement with the many initiatives that are ongoing, one of which is the Master Plan. President Granados commented that as the Master Plan progresses under Vice President of Institutional Advancement Marge Stabile, revenue is critical, and fundraising, alumni relations, and grants are being looked at as ways to help support the Plan. Human capital needs to be looked at as well, and the Human Resources Plan needs to be solid and tied into the Master Plan, and the President expressed her optimism that everyone’s cooperation will yield what Vice President Stabile needs to pull the Master Plan together. 

President Granados recalled a previous action exhibit for the release of property, and reported on a way the college is giving back to the community. The college recently released tablet arm chairs and through the efforts of Director of Facilities John Lambrecht and Jonita Ellis, local schools districts were contacted and 240 chairs have been donated so far. 

Dr. Granados concluded that she is excited to start the semester and by the energy on campus, and looks forward to working to build upon the Master Plan. 

CHAIRMAN’S REPORT
Ms. Peluso read the following letter from Chairman Mark Stephens. 

To my fellow Board Members and the Triton College Community: I apologize for not being there tonight. I had total hip replacement on Wednesday, January 16, and am currently undergoing rehabilitation. I look forward to being completely back to my tap dancing self in time for the February Board meeting. Tonight’s agenda contains an item on tuition increase. Vice Chair Donna Peluso will provide you with detail on the increase, indicating that even with this increase, we are still one of the best educational buys in Illinois. Also, a personal thank you to the various members of the Triton family who have shown their support and caring, through phone calls, flowers, cards, prayers, and mass cards. It touched my heart deeply. I cannot express enough my gratitude to all those who have done these kinds of things. My rehab is going well and is in large part fueled by these kind thoughts and wishes. I look forward to being back at the February meeting.

NEW BUSINESS

ACTION EXHIBITS

13960 Budget Transfers
Mr. Stam made a motion to approve the Budget Transfers, seconded by Mr. Esparza. Voice vote carried the motion unanimously. 

13961 Facility Usage Fee Waiver for West Cook Solid Waste Agency
Ms. Viverito made a motion to approve the Facility Usage Fee Waiver for West Cook Solid Waste Agency, seconded by Mr. Stam. Voice vote carried the motion unanimously. 

13962 AccessOne Primary Rate Interface (PRI) Agreement
Mr. Stam made a motion to approve the AccessOne Primary Rate Interface (PRI) Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously. 

13963 MCS Management Corp.—Development of Online Learning Style Inventory
Ms. Viverito made a motion to approve the MCS Management Corp.—Development of Online Learning Style Inventory, seconded by Mrs. Del Giudice. Voice vote carried the motion unanimously. 

13964 Extension of Autodesk Software Agreement Pricing
Ms. Viverito made a motion to approve the Extension of Autodesk Software Agreement Pricing, seconded by Mr. Becker. Voice vote carried the motion unanimously. 

13965 ILLINET/OCLC Service Renewal Agreement
Mrs. Del Giudice made a motion to approve the ILLINET/OCLC Service Renewal Agreement, seconded by Mr. Becker. Voice vote carried the motion unanimously. 

13966 Trinity High School Softball Field Agreement
Ms. Viverito made a motion to approve the Trinity High School Softball Field Agreement, seconded by Mr. Stam. Voice vote carried the motion unanimously. 

13967 Out-of-Radius Travel Requests
Mr. Esparza made a motion to approve the Out-of-Radius Travel Requests, seconded by Mr. Becker. Voice vote carried the motion unanimously. 

13968 Agreement with Shaker Recruitment Advertising and Communications and Chicago Tribune
Ms. Viverito made a motion to approve the Agreement with Shaker Recruitment Advertising and Communications and Chicago Tribune, seconded by Mr. Becker. Voice vote carried the motion unanimously. 

13969 Tuition Rate Increase Effective Fall 2008 and Fall 2009
Mr. Stam made a motion to approve the Tuition Rate Increase Effective Fall 2008 and Fall 2009, seconded by Ms. Viverito. Voice vote carried the motion unanimously. 

13970 Cavalier Drum and Bugle Corps Overnight Approvals (Confirmation of Board Poll)
Ms. Viverito made a motion to approve the Cavalier Drum and Bugle Corps Overnight Approvals (Confirmation of Board Poll), seconded by Mrs. Del Giudice. Voice vote carried the motion unanimously. 

TRUSTEE ARRIVAL
Mr. Gary arrived at 6:40 p.m.

13971 College Curriculum Committee Recommendations
Mr. Stam made a motion to approve the College Curriculum Committee Recommendations, seconded by Ms. Viverito. Voice vote carried the motion unanimously. 

PURCHASING SCHEDULES
B30.24 LRC Third Floor Renovations – Confirmation of Board Poll
B30.25 RC Gymnasium Door Replacement
B30.26 Ceramics Lab Equipment
B30.27 Ambulance Simulator
B30.28 Fitness Center Equipment
B30.29 Printing of College Catalog 2008-09 Issue
B30.30 Emergency Repairs – Robert Collins Center Water Heather – Confirmation of Board Poll
B30.31 Apple Computer Purchase – Visual Communications
Mr. Gary made a motion, seconded by Ms Viverito, to approve the Purchasing Schedules. Mr. Gary asked about the institution’s efforts in improving responsiveness from minority and women vendors. Dr. Granados asked Vice President Sullivan to have a report provided to the Board next month. Mrs. Del Giudice explained her vote during the Board poll on schedule B30.24. Voice vote carried the motion unanimously, approving the Purchasing Schedules and ratifying the Board polls which were unanimous, with the exception of B30.24 which carried 6-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes in the phone poll. 

BILLS AND INVOICES
Mr. Stam made a motion, seconded by Mr. Gary, to pay the Bills and Invoices in the amount of $1,126,086.93.

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito.
Absent: Mr. Stephens. 

Motion carried 6-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Viverito made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito. 
Absent: Mr. Stephens.

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 6:53 p.m.

RETURN TO OPEN SESSION
Mr. Gary made a motion to return to Open Session, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito.
Absent: Mr. Stephens.

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 8:53 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 1 and 2 of the Human Resources Report, items 1.1.01 through 1.6.01. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Ms. Viverito made a motion, seconded by Mr. Stam, to approve pages 3 and 4 of the Human Resources Report, items 2.1.01 through 2.7. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Viverito made a motion, seconded by Mr. Stam, to approve pages 5 through 8 of the Human Resources Report, items 3.1.01 through 3.8.01. Voice vote carried the motion unanimously with the exceptions of 3.5.06 which carried 5-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes, and 3.6.01 which carried 6-0 with Mrs. Del Giudice abstaining and the Student Trustee voting yes.

4.0 Classified, Police & Engineers
Ms. Viverito made a motion, seconded by Mr. Stam, to approve pages 9 and 10 of the Human Resources Report, items 4.1.01 through 4.4.02. Voice vote carried the motion unanimously.

5.0 Mid-Management
Mr. Stam made a motion, seconded by Ms. Viverito, to approve page 11 of the Human Resources Report, item 5.1.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Mr. Becker made a motion, seconded by Ms. Viverito, to approve pages 12 through 14 of the Human Resources Report, items 6.1.01 through 6.4.02. Voice vote carried the motion unanimously.

7.0 Other
Mr. Stam made a motion, seconded by Ms. Viverito, to approve pages 15 through 19 of the Human Resources Report, items 7.1.01 through 7.3.13. It was clarified that the Bursar’s Office Manager was hired as a temporary hourly before approval as a full-time employee and so appears in the report twice. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Viverito to adjourn the meeting, seconded by Mr. Gary. Voice vote carried the motion unanimously. Vice Chairwoman Peluso adjourned the meeting at 8:58 p.m.


Submitted by:
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary