Board of Trustees
Minutes of the July 15, 2008 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Vice Chairwoman Donna Peluso called the regular meeting of the Board of Trustees to order in the Boardroom at 6:07 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Ms. Viverito.

Absent: Mr. Becker, Mr. Stam, Mr. Stephens.

APPROVAL OF BOARD MINUTES
Ms. Viverito made a motion, seconded by Mr. Gary, to approve the minutes of the Regular Board Meeting of June 17, 2008. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
It was noted that in the Human Resources Report, there are revised pages 9 and 15. 

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
TCFA Vice President of Salary & Welfare Lesa Hildebrand reported as follows. Faculty are participating in training for transition to Blackboard 6.0 (for online courses), and they thank Vice President Marge Stabile for her help in generating a form for faculty to comply with new tax regulations. Lastly, knowing that Triton is looking for ways to save, Ms. Hildebrand noted an article in Time magazine about Brevard Community College in Florida realizing savings with a four day work week in the summer. Mr. Gary commented that he has seen reporting of other community colleges around the country considering a four-day week, as well as colleges allowing for all day schedules on Friday for student convenience. 

Mid-Management Association President John Cadero extended well wishes to Mr. Stam in his recovery. He reported that Mid-Managers look forward to the Board officially approving their contract tonight.

Classified Association President Melissa Cabrera read a statement about the reduction in force and its affect on the staff. She reported that Classified will continue to work with the Board, and submitted a list of cost savings compiled by the association.

STUDENT SENATE REPORT
TCSA President Lorenzo Webber reported that the TCSA Executive Board has been trained, which should make it easier to recruit a quality senate for next year. He discussed student participation in 4th of July parades, the Foundation Golf Outing, and Face Book. Mr. Webber expressed the student concern about the reduction in force, especially as it affects Student Life, and he offered the help of the students in working together in the transition. 

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Vice President of Institutional Advancement Marge Stabile presented the five year Master Plan, which is located on Triton’s Internet under Quick Links for the entire community to review. She reviewed the seven overarching goals in the plan and the tasks to be accomplished in year one, noting that the five year cost to implement the plan is over $132 million, with $4.1 million in FY 09. 

TRUSTEE ARRIVAL
Mr. Becker arrived in the Boardroom at 6:28 p.m.

ADMINISTRATIVE REPORT (continued)
Ms. Stabile commented that the Master Plan should be driving the budget, but right now, the budget is driving the plan, with the majority of Triton’s budget being personnel. She reviewed the positions that are part of the Master Plan, including a Continuing Education position and a grant writer. Dr. Granados clarified that the CE position is revenue generating and that she would obtain information on revenue projections for the Board’s information. Ms. Stabile continued that funding to support the Master Plan is being sought through grants, fundraising, and alumni support. She discussed assessment of the plan and the expectation of quarterly reports to ensure that progress is taking place. Dr. Granados noted that if tasks aren’t moving, funds will be moved to other initiatives. It was mentioned that the unions have the list of positions in the Master Plan, and they have been discussed in impact bargaining. 

PRESIDENT’S REPORT
President Patricia Granados thanked the students for showing their support. She will be having lunch with the TCSA E-Board this week and will discuss with students the cost reduction ideas proposed by the union that affect students. Dr. Granados noted the importance of communication and collaboration in resolving the issues being faced, and reported that Chairman Stephens and Perry Buckley from CCTU met for lunch last week to collaborate to get more money for community colleges as a whole. 

Dr. Granados commented that as Ms. Hildebrand reported, she too has seen the articles about four-day work weeks, and while this might not be conducive to a robust weekend program, university partners, and cultural events, all options will be explored collaboratively. Regarding speculation she has heard concerning the reduction in force, Dr. Granados stressed that when vice presidents were asked to look at ways to trim the budget, they looked at positions, not people. She also clarified that neither she nor the Board have the right to ask people to give up their raises or retire; it’s up to the unions to bring what people can do to impact bargaining. What the President has done is rescind her own raise and ask the Administration to take one day off without pay, which they all agreed to. President Granados concluded that impact bargaining continues and she hopes that by August, a resolution will be arrived at for bringing the institution forward. 

CHAIRMAN’S REPORT
None. 

NEW BUSINESS
ACTION EXHIBITS
With no objection from the Board, a consent agenda was called to include all of the Action Exhibits. It was explained that questions could be asked about any item.
14065 Budget Transfers
14066 Insurance Renewal - Health Plan
14067 Administrative Services Agreement with Third Party Administrators, Inc. 2008-2009
14068 Facility Usage Fee Waiver for West Cook County Solid Waste Agency
14069 FY 2009 Waiver of Room Rental Fee - Triton Foundation 17th Annual President’s Reception
14070 Certificate of Completion & Final Pay Application - LRC Third Floor Remodel
14071 Agreement with Illinois Century Network (ICN)
14072 Amended Agreement with AT&T (Formerly SBC) 
14073 Ratification of Negotiated Agreement with Mid-Management Association - 2008-2112 (Confirmation of Board Poll)
14074 Cooperative Agreement with Elmhurst Extended Care Center
14075 Illinois Network of Child Care Resources & Referral Agencies Memorandum of Understanding
14076 Broadcast Music Incorporated (BMI) Contract
14077 Instructional Agreement with American Academy Holdings, LLC
14078 Agreement with MRXI Corporation/Kushan LLC
14079 Agreement for Meeting Space for Leadership Academy
14080 Out-of-Radius Travel Requests
14081 Disposal of Obsolete Computer Equipment
Ms. Viverito made a motion to approve the Action Exhibits, seconded by Mr. Becker. Mrs. Del Giudice discussed her objections to the cost and location in Action Exhibit 14079, while Ms. Peluso and Dr. Granados expounded on the importance of developing employees as leaders so they can be promoted from within. Voice vote carried the motion unanimously with the exception of Action Exhibit 14065 which carried unanimously except pages 3, 4, 5, and 15, to which Mrs. Del Giudice voted no, and Action Exhibit 14079 which carried 4-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes.

PURCHASING SCHEDULES
B30.47 Bench Seating – Academic Buildings
B31.00 Cut Stock Paper – Years’ Supply
B31.01 Student Educational/Study Travel Tours – Southern Italy/Sicily and Australia/Hawaii/ New Zealand/Tahiti
B31.02 AutoDesk Design Software
B31.03 Printing of District Wide Schedule of Classes – Fall 2008 Continuing Ed Guide
Ms. Viverito made a motion, seconded by Mr. Becker, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Viverito made a motion, seconded by Mr. Gary, to pay the Bills and Invoices in the amount of $1,466,017.47.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mr. Gary, Ms. Peluso, Ms. Viverito.
Abstain: Mrs. Del Giudice.
Absent: Mr. Stam, Mr. Stephens. 

Motion carried 5-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Viverito made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Becker. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Ms. Viverito.
Absent: Mr. Stam, Mr. Stephens. 

Motion carried 5-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:10 p.m.

RETURN TO OPEN SESSION
Mr. Gary made a motion to return to Open Session, seconded by Ms. Viverito. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Ms. Viverito.
Absent: Mr. Stam, Mr. Stephens. 

Motion carried 5-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 7:36 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 1 through revised page 9 of the Human Resources Report, items 1.1.01 through 1.5.01. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Gary made a motion, seconded by Ms. Viverito, to approve pages 10 through 12 of the Human Resources Report, items 2.1.01 through 2.7.03. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Viverito made a motion, seconded by Mr. Gary, to approve page 13 of the Human Resources Report, items 3.1.01 through 3.3.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Ms. Viverito made a motion, seconded by Mr. Gary, to approve page 14 and revised page 15 of the Human Resources Report, items 4.1.01 through 4.5.01. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Viverito made a motion, seconded by Mr. Gary, to approve page 16 of the Human Resources Report, item 5.1.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Mr. Becker made a motion, seconded by Ms. Viverito, to approve pages 17 through 25 of the Human Resources Report, items 6.1.01 through 6.7.03. Voice vote carried the motion unanimously.

7.0 Other
Mr. Gary made a motion, seconded by Mr. Becker, to approve page 26 of the Human Resources Report, items 7.1.01 through 7.3.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Viverito to adjourn the meeting, seconded by Mr. Gary. Voice vote carried the motion unanimously. Vice Chairwoman Peluso adjourned the meeting at 7:40 p.m.


Submitted by:
Mark R. Stephens, Board Chairman
Diane Viverito, Board Secretary