Board of Trustees

Minutes of the July 17, 2007 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:14 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mr. Gary.

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Stam, to approve the minutes of the Regular Board Meeting of June 19, 2007. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
Chairman Stephens noted that there are revised pages 10, 13, and 17, and new page 20A in the Human Resources Report.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
None. 

STUDENT SENATE REPORT
TCSA President Bill Niemiec reported that TCSA has completed their calendar for the fall semester and is discussing recruitment initiatives for senators. Also, the TCSA Executive Board has completed their training. The next TCSA meeting will be July 24.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Vice President of Institutional Advancement Marge Stabile provided an update on marketing efforts for the fall semester. She reported that new commercials are being produced for targeted areas such as HIA, Engineering Technology, the University Center, and others. Upcoming events include postcard reminders to register, the mailing out of schedules, and the Page One community newsletter. New commercials will be presented to the Board at a later date. 

Associate Vice President of Student Services Doug Olson acknowledged the thirty faculty and deans who participated in a recent two-day retreat that resulted in good dialog and collaboration.

PRESIDENT’S REPORT
President Patricia Granados also acknowledged the work of the deans in their initiative of pulling the faculty leaders of different areas to work together. She hopes to hear further reports from deans and faculty in the future.

Dr. Granados announced that the State of Illinois through the Governor’s Office has established a Welcome Center for New Immigrants that will be housed in Triton’s Nuevos Horizontes facility in Melrose Park. The college has been invited to participate in the ribbon cutting ceremony on July 26. Mr. Stephens commented that a reminder will be in the Board’s Friday mailing.

President Granados reported that she has received the technical draft of the HLC Report (following the accreditation visit that was held in late April/early May of this year). She is waiting for the final official report which can be shared with the community. The President noted that College Council will be meeting on Monday and will discuss the responsibilities of College Council in strengthening shared governance and master planning. Input and dialog is needed from everyone in developing the college’s Master Plan which is to be completed by the end of the year. Dr. Granados reminded that when people receive correspondence about the Master Plan, that is the opportunity to provide input. 

Dr. Granados concluded that pending Board action tonight, the college will be going into the fall semester with ten new faculty. She provided an update on several positions that will be moved to a spring semester start because of difficulties in finding qualified candidates.

CHAIRMAN’S REPORT
Chairman Mark Stephens commented on the budget situation in Springfield and the fact that the college does not anticipate receiving the $10 million for the Technology building this year. He commented that fiscal accountability is more important than ever. With recent press about questionable travel at other community colleges, Mr. Stephens asked the president to contemplate some kind of policy change about a reporting requirement after a trip is taken. Effective immediately, he asked Board members to provide verbal reports about their travel, including what a trip was about and how it benefits the college. 

Mr. Stephens reported that the college’s tuition is low by design, to make the college accessible to everyone in the district. He stated that it is the Board’s responsibility to maintain a low cost while maintaining quality instruction and service. He asked the president to begin a college-wide dialog about tuition, and requested that a thoughtful study be done to determine what is needed while keeping student accessibility in mind. The Chairman stated that there will be no tuition change in the fall and through the winter. He asked that a history of tuition for the last 8-10 years be prepared for next month.

Chairman Stephens reported that the Board of Trustees regularly reviews its operations as a Board, keeping in mind what their role is: to oversee the policies of the institution, be the financial caretakers, and make sure the college is moving in the right direction in its mission; and not to be involved in daily things. To that end, a Board Retreat will be scheduled in September or October, and will also include a tour of areas as determined by the President.

NEW BUSINESS
BOARD POLICY
Governance – Second Reading
1112 Policy Dissemination
1120 Meetings
1122 Taping of Meetings
1124 Minutes Format
1165 Membership in Community College Board Organizations
Mr. Stam made a motion to adopt the revised Board Policies, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

ACTION EXHIBITS
13871 Budget Transfers
Ms. Peluso made a motion to approve the Budget Transfers, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13872 Insurance Renewal Health Plan
Ms. Peluso made a motion to approve the Insurance Renewal Health Plan, seconded by Mr. Stam. A final version was distributed, and could change further between now and August 1. If that happens the Board will be polled with the vote ratified in August. Voice vote carried the motion unanimously.

13873 Administrative Services Agreement with Third Party Administrators, Inc. 2007-2008
Ms. Peluso made a motion to approve the Administrative Services Agreement with Third Party Administrators, Inc. 2007-2008, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13874 Agreement with Illinois Convenience and Safety – FY 07
Mr. Becker made a motion to approve the Agreement with Illinois Convenience and Safety – FY 07, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13875 Renewal of Follett Bookstore Agreement
Ms. Viverito made a motion to approve the Renewal of Follett Bookstore Agreement, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13876 FY 2008 Waiver of Room Rental Fee Triton Foundation 16th Annual President’s Reception
Mr. Stam made a motion to approve the FY 2008 Waiver of Room Rental Fee Triton Foundation 16th Annual President’s Reception, seconded by Ms. Peluso. The President’s Reception will be held November 7, 2007 honoring Donna Peluso and Bradley Stephens. Voice vote carried the motion unanimously.

13877 Annual Renewal with Children’s Memorial Medical Center
Mr. Becker made a motion to approve the Annual Renewal with Children’s Memorial Medical Center, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13878 Affiliation Agreement with Advocate Health and Hospitals Corporation
Mr. Becker made a motion to approve the Affiliation Agreement with Advocate Health and Hospitals Corporation, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13879 Addendum Agreement with Gottlieb Memorial Hospital
Mr. Becker made a motion to approve the Addendum Agreement with Gottlieb Memorial Hospital, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13880 Research and/or Development Projects for FY 2008
Ms. Peluso made a motion to approve the Research and/or Development Projects for FY 2008, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13881 Out-of-Radius Travel Requests
Mr. Stam made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13882 Affiliation Agreement with Saints Mary and Elizabeth Medical Center
Mr. Becker made a motion to approve the Affiliation Agreement with Saints Mary and Elizabeth Medical Center, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13883 Educational Affiliation Agreement with Advocate Health and Hospitals Corporation, D/B/A Advocate Lutheran General Hospital
Mr. Becker made a motion to approve the Educational Affiliation Agreement with Advocate Health and Hospitals Corporation, D/B/A Advocate Lutheran General Hospital, seconded by Ms Peluso. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B30.00 Student Educational Study Travel Tour – Italy & Greece
B30.01 Student Educational Study Travel Tour – Germany and Czech Republic
B30.02 Printing Triton Continuing Education Guide – Fall 2007 Edition
Ms. Peluso made a motion, seconded by Mr. Becker, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Mr. Stam, to pay the Bills and Invoices in the amount of $1,532,996.20.


Roll Call Vote:

Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mr. Gary.

Motion carried 6-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Stam. Mr. Stephens explained that there is nothing secretive about Closed Session; it is held for the purpose as described above with tapes kept in accordance with law.

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mr. Gary.

Motion carried 6-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 6:55 p.m.

RETURN TO OPEN SESSION
Ms. Peluso made a motion to return to Open Session, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Esparza, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice, Mr. Gary.

Motion carried 5-0 with the Student Trustee voting in the affirmative. It was explained that Mrs. Del Giudice had to leave as a repairman was at her home. The Board returned to Open Session at 7:54 p.m.

CHAIRMAN’S REMARKS
Chairman Stephens announced that former Trustee Stephen Kubiczky, who was a Trustee for twelve years, received a Certificate of Merit from the Illinois Community College Trustees Association. He was also nominated for the Gary Davis Ethical Leadership Award through the ICCTA.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Ms. Peluso, to approve pages 1 through revised page 10 of the Human Resources Report, items 1.1.01 through 1.4.02. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Stam made a motion, seconded by Ms. Peluso, to approve pages 11 and 12 of the Human Resources Report, items 2.1.01 through 2.5.01. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Mr. Stam, to approve revised page 13 of the Human Resources Report, items 3.1.01 through 3.3.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Ms. Peluso made a motion, seconded by Mr. Stam, to approve pages 14 and 15 of the Human Resources Report, items 4.1.01 through 4.4.02. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve page 16 and revised page 17 of the Human Resources Report, items 5.1.01 through 5.6.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Mr. Stam made a motion, seconded by Ms. Peluso, to approve pages 18 through 23, including new page 20A of the Human Resources Report, items 6.1.01 through 6.5.01. Voice vote carried the motion unanimously.

7.0 Other
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 24 through 27 of the Human Resources Report, item 7.1.01 through 7.4.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Viverito to adjourn the meeting, seconded by Ms. Peluso. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 7:57 p.m.


Submitted by:
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary