Board of Trustees
Minutes of the March 17, 2009 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:04 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Chiappetta, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens.

Absent: Mr. Becker, Mrs. Del Giudice, Ms. Viverito (all of whom arrived later).

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Stam, to approve the minutes of the Regular Board Meeting of February 17, 2009. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
Mr. Stephens commented that Action Exhibit 14190 has been pulled and in the Human Resources Report, there is a revised page 7.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
Faculty Association President Debra Baker reported that things are going well with faculty who are celebrating eleven newly tenured faculty members. She noted that negotiations will be moving forward, with faculty committed to ratification of a good contract before the end of summer so that efforts can be geared toward enrollment.

Mid-Management Association President John Cadero wished everyone a Happy St. Patrick’s Day and a Happy St. Joseph’s Day. 

Classified Representative Linda Nordstrom reported that Classified will have its In-Service next week.

TRUSTEE ARRIVAL
Mrs. Del Giudice arrived in the Boardroom at 6:06 p.m., Ms. Viverito arrived at 6:07 p.m., and Mr. Becker arrived at 6:09 p.m.

STUDENT SENATE REPORT
TCSA President Vanessa Cedillo reported that the student senate is working on the second annual Intergenerational Bingo on April 1 at 6:00 p.m. There is a $5 donation to enter and proceeds go to the Triton Foundation. Also, students are excited about graduation moving to the Rosemont Theatre and they hope the Action Exhibit is passed tonight. Mr. Chiappetta added that students are enthused at the prestige of the location and like the fact that more tickets will be available for family members to celebrate the students’ hard work.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.
Academic Affairs/Student Affairs
None.

ADMINISTRATIVE REPORT
Vice President of Academic Affairs Angela Latham and Director of Facilities John Lambrecht gave a presentation on shades that are replacing blinds in classroom windows. The shades will be effective in darkening rooms when electronics are used in the classroom, and will also offer the benefit of daylight and pleasant visuals when they are raised. The Purchasing Schedule in tonight’s Board Book will allow for fitting all 36 electronic classrooms in March, and yesterday, a decision was made at College Council to reallocate $150,000 in Master Plan funds for additional shades to be installed before fall. 

Vice President of Student Affairs Doug Olson gave a presentation about commencement and the reasons for moving the ceremony to the Rosemont Theatre. He noted that different options have been explored for the past several years because we have outgrown our facilities and want to provide a memorable student-centered experience. He discussed the limited number of guests currently allowed and safety concerns with the bleachers on Triton’s campus, and the superior facilities that the Rosemont Theatre can provide. Chairman Stephens reported that he does not own the Rosemont Theatre; it is owned by the village. His firm does clean the theatre, and he wrote to the theatre manager that he will clean and park for free for this event. Mr. Olson announced that the cost of holding commencement on campus last year was $43,800, while holding it at the Rosemont Theatre will cost $40,500, not including the video component. The video component is included in the action exhibit as an option should the college wish to do it. It was clarified that there will be no charge for parking at the theatre and that there is adequate handicapped parking. 

Vice President Olson introduced Dean of Student Services Quincy Martin. Mr. Martin reported that the Athletics Department has done some fantastic things this year with the leadership of Athletic Director Harry McGinnis. Mr. McGinnis acknowledged Women’s Basketball Coach Dan Hull for his work with the team, and announced that student Kaitlin McNulty maintained a GPA of over 3.0 during her time at Triton. Student Paige Wooten was introduced as the backbone of the team, having been named National Player of the Week on February 23. Ms. Wooten broke three single-game school records for most points in a game (46), most free throw attempts (24), and most free throws made (20). 

The Wrestling Team was also acknowledged for their accomplishments this year. Tony Reyes, Mike Palermo, Steve Catalano, and Dustin Bles were National Qualifiers, Mike Palermo was All American, and Miguel Luiz captained the team. Steve Catalano with a GPA of 3.31, and Dustin Bles with a GPA of 3.60, also achieved the status of Academic All Americans. The students were applauded along with Coach Harry McGinnis.

Vice President Olson introduced Model Illinois Government faculty advisor Bill Decker. Mr. Decker acknowledged the following student accomplishments in this government simulation activity. Students Ryan Kennedy, Lorenzo Webber, Greg Emmons, Patercia Simmons, Tiffany Hutson, Vanessa Cedillo, and Mallory Nelson were present. Mr. Kennedy will be Head Delegate next year, Patericia Simmons was awarded Best OMB Analyst, and Mr. Webber won the David Hunt Award for Best House Committee Chair. In addition, Mr. Webber was elected to the position of Lt. Governor of Model Illinois Government. Mr. Decker was acknowledged for his work with the students. 

Vice President Olson announced that Student Trustee Dominick Chiappetta was selected to do a presentation at a National Conference, the Association for the Promotion of Campus Activities, along with Dean Quincy Martin. 

PRESIDENT’S REPORT
President Patricia Granados introduced Vice President Olson for a presentation on Financial Aid strategies to better connect students to resources and services. Mr. Olson discussed the increase in Financial Aid applications, with 1,154 applicants already submitting for FY 10. Goals of the Financial Aid Office are to reach out and assist students who are applying for financial aid and scholarships, and to reduce the processing time for Financial Aid awards. Strategies for outreach include a Financial Aid Community Day, hiring additional staff, increased visits to the Hines VA, contacting applicants who listed Triton as a college of choice but did not apply, and promotion of financial aid in the community. Strategies to reduce award time include hiring additional staff, promoting early application, and implementing automation for greater efficiency. The need for patience and good customer service was stressed for Financial Aid Office staff. Associate Vice President of Information Systems Terence Felton reported that the Financial Aid process is very manual and paper intensive, and dedicated resources have been allocated to address the needed changes. 

CHAIRMAN’S REPORT
Trustee Thomas Gary noted that he presented a written report to the Board last month about his attendance at the Community College National Legislative Summit in Washington D.C. and provided the following update. Illinois was the largest delegation at the Summit and they were able to meet with both Illinois Senators. The delegation received information from Senator Durbin after the vote on the stimulus package, and Mr. Gary was able to meet directly with Representatives and staff regarding the sustainability network. At the ICCTA meeting, the state legislative agenda was a topic of discussion, including issues with ISAC and the Pell Grant. 

Chairman Mark Stephens reported that many of the Trustees were in Springfield on February 24, pushing legislators for funding. He discussed the state budget situation and noted that there is a chance the college will receive the $10 million for the Technology building. Mr. Stephens continues to call and speak with legislators daily about funding issues. 

Mr. Stephens wished everyone a Happy St. Patrick’s Day. 

NEW BUSINESS

BOARD POLICY – First Reading
Academic Affairs 6060 Course Outlines
Academic Affairs 6080 Course Syllabi
Mr. Stephens stated that if Trustees have questions about these proposed Board Policy changes, they should contact himself or President Granados.

ACTION EXHIBITS

14181 Budget Transfers
Ms. Peluso made a motion to approve the Budget Transfers, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14182 CommuniGate Pronto Email Calendar Maintenance Renewal
Ms. Peluso made a motion to approve the CommuniGate Pronto Email Calendar Maintenance Renewal, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14183 Disposal of Obsolete Computer Equipment
Ms. Peluso made a motion to approve the Disposal of Obsolete Computer Equipment, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14184 MCS Management Corp – Development of Software & Training Services
Ms. Viverito made a motion to approve the MCS Management Corp – Development of Software & Training Services, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14185 Blackboard CE 6 Application Maintenance Renewal
Ms. Peluso made a motion to approve the Blackboard CE 6 Application Maintenance Renewal, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14186 Harris Connect Professional Services Agreement
Ms. Peluso made a motion to approve the Harris Connect Professional Services Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14187 Agreement with Rosemont Theatre
Mr. Chiappetta made a motion to approve the Agreement with Rosemont Theatre, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

14188 Instructional Agreement with ProTrain
Ms. Viverito made a motion to approve the Instructional Agreement with ProTrain, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

14189 Out-of-Radius Travel Requests
Mr. Becker made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

14190 Waiver of Facility Rental Fee for Elmwood Park High School
This item has been pulled.

14191 Resolution – Participating in "Achieving the Dream"
Ms. Peluso made a motion to approve the Resolution – Participating in "Achieving the Dream," seconded by Ms. Viverito. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B31.22 Autodesk Design Software Renewal
B31.23 HIA Equipment Refrigerator and Freezer Units
B31.24 Districtwide Schedule of Classes - Summer and Fall 2009 Editions
B31.25 BackFlow Preventor
B31.26 Ceiling Renovation Buildings E & H
B31.27 Sheer Weave Shade Installation in Electronic Classrooms
Mr. Becker made a motion to approve the Purchasing Schedules, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Mr. Becker made a motion, seconded by Mr. Stam, to pay the Bills and Invoices in the amount of $1,402,430.53.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice with the exception of the item noted below, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Negative: Mrs. Del Giudice on the following item: Page 73 - $1,083.

Motion carried 7-0 with the Student Trustee voting yes with the exception of the item listed above which carried 6-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes. 

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:30 p.m.

RETURN TO OPEN SESSION
Mr. Stephens made a motion to return to Open Session, seconded by Ms. Peluso. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 8:07 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Peluso made a motion, seconded by Mr. Becker, to approve page 1 of the Human Resources Report, items 1.1.01 and 1.2.01. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Stam made a motion, seconded by Mr. Gary, to approve pages 2 through 5 of the Human Resources Report, items 2.1.01 through 2.7.03. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Viverito made a motion, seconded by Mr. Stam, to approve page 6 of the Human Resources Report, item 3.1.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Mr. Stam made a motion, seconded by Ms Viverito, to approve revised page 7 and page 8 of the Human Resources Report, items 4.1.02 through 4.3.02. Voice vote carried the motion unanimously with the exception of item 4.1.02 which carried 6-1 with Mrs. Del Giudice voting no and the Student Trustee voting yes. .

5.0 Mid-Management
No action on page 9 of the Human Resources Report.

6.0 Hourly Employees
Ms. Viverito made a motion, seconded by Ms. Peluso, to approve pages 10 through 14 of the Human Resources Report, items 6.1.01 through 6.4.02. Voice vote carried the motion unanimously.

7.0 Other
No action on page 15 of the Human Resources Report.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Mr. Chiappetta. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 8:15 p.m.


Submitted by: 

Mark R. Stephens, Board Chairman
Diane Viverito, Board Secretary