Board of Trustees

Minutes of the May 18, 2009 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:17 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Mr. Gary, Mr. Saunders, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mrs. Del Giudice, Ms. Peluso.

Mr. Stephens commented that Mrs. Peluso is out of town and Mrs. Del Giudice is ill. 

APPROVAL OF BOARD MINUTES
Ms. Viverito made a motion, seconded by Mr. Stam, to approve the minutes of the Organizational Meeting of April 28, 2009 and the Regular Board Meeting of April 28, 2009. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
None.

CITIZEN PARTICIPATION
None. 

REPORTS/ANNOUNCEMENTS – Employee Groups
Faculty Association President Debra Baker was not present. Chairman Stephens noted that Ms. Baker was at the Commencement Ceremony yesterday and then left town on personal business. 

Mid-Management Association President John Cadero and Adjunct Faculty Representative Bill Justiz both commented on how nice the commencement ceremony was.

STUDENT SENATE REPORT
TCSA President Dante Colloly reported on the success of the TCSA Recognition Dinner held on May 8.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Affairs
None.

ADMINISTRATIVE REPORT
Director of Grants Development Sherry Burlingame provided the Quarterly Grants report highlighting the following. Thirteen pre-proposals were submitted, eight grant applications were submitted, seven prior applications are pending outcome notification, and three applications were not awarded. Four grant applications were funded in the amount of $168,371 which includes participation costs for Year 1 of the Achieving the Dream Initiative and the IBHE Nursing Improvement Grant Program. President Granados asked if Dr. Burlingame had information on unspent funds remaining in grant accounts and that this information be included in future quarterly reports. 

Vice President of Academic Affairs Angela Latham presented the Outstanding Adjunct Faculty of the Year Award to Felicity Rich. Dr. Latham described Ms. Rich’s commitment to students and accomplishments in the Visual, Performing, and Communication Arts department.

Dr. Latham introduced Architecture Faculty Frank Heitzman who presented the National Kitchen and Bath Association Student of the Year Award to Noppharat Kositthanasarn, and the Association of Licensed Architects Architecture Student of the Year Award to Mike McKay. 

Vice President of Student Affairs Doug Olson announced that the Star Student of the Year Award went to Marzena Zukowska. She has been involved in many activities and groups including Phi Theta Kappa, TCSA, Model Illinois Government, and the Scholar’s Program; has a 4.0 grade point average; and is completing her Associate’s Degree in one year. Mr. Zukowska was introduced and applauded for her accomplishments.

PRESIDENT’S REPORT
President Patricia Granados thanked everyone who was involved in making commencement a wonderful success. 

CHAIRMAN’S REPORT
Chairman Mark Stephens also discussed commencement and the pride he and the other Trustees feel at celebrating student success. Mr. Stephens reported that he continues to have daily contact with legislators regarding state funding and he remains cautiously optimistic about the release of funding for the Technology building. 

Chairman Stephens emphasized the importance of driving up enrollment, not only as a revenue issue, but to be sure the college is reaching those in the community who need Triton College the most. 

NEW BUSINESS
BOARD POLICY – Second Reading
Human Resources 4139 Travel – Board of Trustees and All College Employees
Mr. Stam made a motion to enact the revised Board Policy, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

ACTION EXHIBITS
With no objection from the Board, the Action Exhibits were taken as a group, including:
14202 Budget Transfers
14203 Resolution Authorizing Public Hearing on Proposed FY 2010 Budget
14204 Cisco Hardware Maintenance
14205 Hewlett-Packard 36-Month Server Lease Agreement
14206 Renewal of 36-Month HP Compaq Server Lease Agreement
14207 Waiver of Facility Rental Fee for the Village of Melrose Park
14208 Waiver of Facility Rental Fee for Elmwood Park High School (Confirmation of Board Poll)
14209 National Student Clearinghouse Agreement
14210 Adobe Student Licensing Agreement
14211 Comevo, LLC Agreement
14212 Disposal of Grant Funded Obsolete Computer Equipment
14213 Authorization for Release and Sale of College Property at the WCMC Auction on June 27, 2009
14214 Release of Property – Visual Communication’s Department
14215 State of Illinois Upward Mobility Program Tuition/Fee Payment Intergovernmental Agreement Renewal
14216 Clinical Agreement with McNeal Hospital
14217 Educational Agreement with Delnor Hospital
14218 Addendum to Memorandum of Understanding with Governors State University
14219 Library Membership and Database Purchases through CARLI
14220 Library Membership and Database Purchases through NILRC
14221 Library Book Purchases from Amazon.com
14222 Library Continuation Purchases from Baker and Taylor
14223 Library Book Purchases from Blackwell’s Book Services
14224 Library Book Purchases from Emery Pratt Company
14225 Library Periodical Subscription Service
14226 Library Continuation Purchases from Gale (Formerly Thomson Gale)
14227 Library Book Purchases from Midwest Library Service
14228 Library Database Purchases from Gale Cengage 
14229 Harris Connect Professional Services Agreement
14230 Certificate of Final Completion and Final Pay Application College Center Roof Replacement
14231 College Curriculum Committee Recommendations
14232 Out-of-Radius Travel Requests
14233 Cooperative Agreement with Advocate Health Centers, Inc.
Mr. Stam made a motion to approve the Action Exhibits, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
None.

BILLS AND INVOICES
Ms. Viverito made a motion, seconded by Mr. Stam, to pay the Bills and Invoices in the amount of $1,164,310.02.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Gary, Mr. Saunders, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice, Ms. Peluso.

Motion carried 5-0 with the Student Trustee voting yes. 

CLOSED SESSION
Mr. Becker made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Ms. Viverito. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Gary, Mr. Saunders, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice, Ms. Peluso.

Motion carried 5-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 6:50 p.m.

RETURN TO OPEN SESSION
Mr. Gary made a motion to return to Open Session, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Gary, Mr. Saunders, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Absent: Mrs. Del Giudice, Ms. Peluso.

Motion carried 5-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 7:17 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 1 through 8 of the Human Resources Report, items 1.1.01 through 1.4.31. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Gary made a motion, seconded by Mr. Stam, to approve pages 9 and 10 of the Human Resources Report, items 2.7.01 through 2.7.05. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 11 through 13 of the Human Resources Report, items 3.1.01 through 3.4.05. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Mr. Stam made a motion, seconded by Mr. Becker, to approve page 14 of the Human Resources Report, items 4.1.01 through 4.6.01. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Viverito made a motion, seconded by Mr. Becker, to approved page 15 of the Human Resources Report, items 5.1.01 through 5.3.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Viverito made a motion, seconded by Mr. Gary, to approve pages 16 through 18 of the Human Resources Report, items 6.1.01 through 6.3.02. Voice vote carried the motion unanimously.

7.0 Other
Mr. Becker made a motion, seconded by Mr. Gary, to approve pages 19 through 24 of the Human Resources Report, items 7.1.01 through 7.4.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Viverito to adjourn the meeting, seconded by Mr. Stam. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 7:23 p.m.

Submitted by: 
Mark R. Stephens, Board Chairman
Diane Viverito, Board Secretary