Board of Trustees

Minutes of the November 20, 2007 Board Retreat

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens reconvened the Board Retreat which was recessed on October 22, 2007 to order in the Boardroom at 7:33 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mrs. Del Giudice, Mr. Esparza, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mr. Becker, Mr. Gary.

TRAVEL POLICY
Mr. Stephens asked the Board to consider taking the lead in making presentations following their travel, spending two or three minutes talking about the nature of the trip and how they feel they benefited, how the district benefited, and how it may benefit the Board of Trustees. The Trustees were in agreement about reporting following travel, and further agreed about the importance and benefits of travel both in learning new things and in networking and getting the Triton name out there. Mr. Stephens asked the President to draft language for the Board Policy that includes Trustees giving reports following travel. 

Chairman Stephens asked the Board their opinion about extending the reporting requirement campus-wide, and again the Trustees agreed that everyone traveling should provide a report to the public at a Board meeting. Mr. Stephens asked the President to have conversation on campus through the shared governance process about such a reporting requirement.

NEW GRANT PROCESS
President Patricia Granados commented that this was covered at the Board Retreat on October 22, and highlighted that the process now includes checks and balances and accountability. She has met with the Grants Director and made a presentation to the deans and administrators, so the process will go into effect immediately. 

BOARD EVALUATION
The Board discussed their self-evaluation, noting mutual respect and good communication as key to their inter-relations. Chairman Stephens discussed the Board Committees, which allow for a thorough examination of issues, ensuring that items that come to the full Board are solid. He commented that further discussion is needed to bolster membership and attendance at the committees, including community members and faculty. 

Regarding Board relations with the college community (on campus), Mr. Stephens emphasized the need for Board members to be involved and knowledgeable, but not so closely as to be intrusive and involved in day-to-day activities. Dr. Granados commented that she is pleased to see the Board’s increased outreach into the district which helps open doors for partnerships.

The Board reviewed the mission statement of the college and made no suggestions to modify it. Mr. Stephens stated that the things the Board does indicates a strong belief in the mission. 

Mr. Stephens discussed Board Policy, which is reviewed every year by the attorneys and staff, and institutional planning, which is covered by the Master Plan. Trustees commented on their support of the plan and how they work as a team when administration comes to them and shows them what really needs to be done. Mr. Esparza noted his appreciation of the Board’s openness with the students in the planning process. 

Chairman Stephens concluded that the Board takes a serious and professional approach to what it does, and is rewarded by student successes, like graduation day, the DMS students who presented earlier tonight, and notable students like Caraleigh Holverson who went on to Georgetown University. He stated that the Board operates candidly, with the best interest of the district in mind rather than personal interests. The other trustees agreed and credited the Chairman for his fine example as a leader. 

Mr. Esparza noted the President’s increased attendance at student events and her openness with students, and commented that he’d like to see Trustees at more events as well. Mr. Stephens directed that the Board be sent a calendar of student events. 

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Ms. Viverito. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 8:49 p.m.


Submitted by: 
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary