Board of Trustees
Minutes of the September 23, 2008 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:15 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

Absent: Mr. Becker (who arrived later).

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Gary, to approve the minutes of the Regular Board Meeting of August 19, 2008. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
Mr. Stephens reported that Action Exhibit 14115 has been pulled.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
TCFA President Debra Baker reported that it was rough week for Triton College with the loss of two members of the college community. She attended Kathy Roman’s wake this afternoon along with many Triton College employees and felt lucky to be reminded of working in a place with such support.

Mid-Management Association President John Cadero echoed Ms. Baker’s words, expressing sorrow in the loss of Kathy Roman. He also complimented the Triton Foundation and Board on the accomplishment of having the Pathways to Success bricks laid out. 

STUDENT SENATE REPORT
TCSA President Lorenzo Webber reported on two concerns he has heard from students: the flooding and difficulty students living on the other side of the river had getting to school, and the lack of payphones on campus. He also reported that he went to Springfield for an ICCB meeting and offered to have students bring information and messages to legislators and committees they serve on. Mr. Webber reported that TCSA senate elections are going on right now, noting that more student representatives will mean more student input. 

TRUSTEE ARRIVAL
Mr. Becker arrived in the Boardroom at 6:26 p.m.

STUDENT SENATE REPORT (continued)
Mr. Webber reported on the student concern of increased costs in the cafeteria. Vice President of Business Services commented that prices are set by ACE, our vendor, and that the college has no control over them. Mr. Stephens added that cost is determined by the market, and if people stop buying, they’ll get the message. Ms. Sullivan explained the food services contract and how the college offsets the cost of the snack bars in the Collins and Liberal Arts buildings. Mr. Sullivan also explained that the phone company pulled the pay phones out without the college even knowing. Their reason was that the cost wasn’t worth it because of cell phone usage.

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Chief of Police Mike Pendola issued the oath of office to new police officer Michael Mellenthin. 

Interim Vice President of Student Affairs Doug Olson reported on the use of Athletico for athletic training needs. A contract for this service is before the Board tonight at a cost of $25,000 for a trainer to be available thirty hours per week. Athletico has many offices, two in Triton’s district in River Grove and Oak Park, and our athletes can go to any office if needed. Mr. Olson concluded that this is a pilot project this year that is working out well and is cost effective.

PRESIDENT’S REPORT
On behalf of the institution, President Patricia Granados expressed sadness on the loss of Scheduling Coordinator Kathy Roman and faculty member Phyllis Kaiser. She noted that Ms. Kaiser had no living relatives and so a memorial service on campus is being planned. 

Dr. Granados reported that efforts to move the college forward and serve the community are paying off with an increase in enrollment for the fall semester. The goal was for 3 percent growth institutionally. Credit came in at over 4 percent, and the total increase for the institution was 2.2 percent, so everyone has to keep working hard.

President Granados reported that she will bring a detailed report about the Leadership Academy next month, noting that the retreat was a tremendous experience for individuals and the institution as a whole. Dr. Granados commented that while Mr. Cadero thanked the Board and Foundation for the Pathways project, last year’s Leadership Academy class got the project and money rolling in. She also praised how the bricks look laid out and encouraged others to see it and become part of it. 

CHAIRMAN’S REPORT
Chairman Mark Stephens expressed condolences on behalf of the Board on the loss of two of Triton’s family. 

Mr. Stephens welcomed Trustee Stam back after his absence of several months due to illness. Mr. Stam expressed that it’s good to be back.

Chairman Stephens commented that enrollment was close to goal, and that the college needs to find a way to help students pay so they don’t get purged after they enroll. He suggested that we need to be more aggressive with financial aid and other measures to close on the students who want to attend. 

NEW BUSINESS
ACTION EXHIBITS

14101 Approval of FY 2008 Audit
Ms. Peluso made a motion to approve the FY 2008 Audit, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14102 Resolution Adopting FY 2009 Budget
Ms. Peluso made a motion to approve the Resolution Adopting FY 2009 Budget, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14103 FY 09 Student Activities Budget and Expenditures
Ms. Viverito made a motion to approve the FY 09 Student Activities Budget and Expenditures seconded by Mr. Gary. Voice vote carried the motion unanimously.

14104 Certification of Chargeback Reimbursement
Ms. Peluso made a motion to approve the Certification of Chargeback Reimbursement, seconded by Mr. Stam. Voice vote carried the motion unanimously.

14105 Request for Life Safety Project FY 2009
Mr. Gary made a motion to approve the Request for Life Safety Project FY 2009, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14106 Microsoft Consolidated Campus Agreement with CDW-G
Ms. Peluso made a motion to approve the Microsoft Consolidated Campus Agreement with CDW-G, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14107 Hewlett-Packard 36-Month Server Lease Agreement
Ms. Peluso made a motion to approve the Hewlett-Packard 36-Month Server Lease Agreement, seconded by Mr. Stam. Voice vote carried the motion unanimously.

14108 Renewal of Novell Academic License Agreement
Ms. Peluso made a motion to approve the Renewal of Novell Academic License Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14109 12-Month Extension of HP 36-Month Server Lease Agreement
Ms. Peluso made a motion to approve the 12-Month Extension of HP 36-Month Server Lease Agreement, seconded by Ms. Viverito. It was clarified that item 14107 is brand new, and this is for an existing server. Voice vote carried the motion unanimously.

14110 Google Apps
Ms. Peluso made a motion to approve Google Apps, seconded by Mr. Gary. Voice vote carried the motion unanimously.

14111 Release of Property: Triton College Police Department Uniforms and Equipment
Ms. Peluso made a motion to approve the Release of Property: Triton College Police Department Uniforms and Equipment, seconded by Mr. Becker. Voice vote carried the motion unanimously.

14112 Educational Agreement with International Union of Operating Engineers Training Fund
Ms. Peluso made a motion to approve the Educational Agreement with International Union of Operating Engineers Training Fund, seconded by Mr. Stam. Voice vote carried the motion unanimously.

14113 Agreement with Athletico Employment Services, LLC
Ms. Peluso made a motion to approve the Agreement with Athletico Employment Services, LLC, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14114 Agreement with Kay Langston
Ms. Peluso made a motion to approve the Agreement with Kay Langston, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14115 Waiver of Facility Rental Fee for Elmwood Park CUSD 401
This action exhibit has been pulled.

14116 Waiver of Facility Rental Fee for Village of Melrose Park/FEDEJAL – Confirmation of Board Poll for Date Change
Ms. Peluso made a motion to ratify the Board Poll for Date Change for the Waiver of Facility Rental Fee for Village of Melrose Park/FEDEJAL, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

14117 Out-of-Radius Travel Requests
Ms. Peluso made a motion to approve the Out-of-Radius Travel Requests, seconded by Mr. Stam. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B31.07 Classroom Furniture
B31.08 Printing of Triton District Wide Schedule of Classes, Spring 2009 Edition
B31.09 Student Educational Study Travel Tour, Paris, France and Barcelona, Spain
Ms. Peluso made a motion, seconded by Mr. Stam, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Mr. Stam, to pay the Bills and Invoices in the amount of $1,477,877.04.

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice with the exception of those items noted below, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 
Negative: Mrs. Del Giudice on the following items: Page 34 second from the top in the amount of $1,069.20, Page 36 top item in the amount of $139.36, Page 48 fourth down in the amount of $2,500, and Ed Fund Expenditures first page in the amount of $842.40.

Motion carried 7-0 with the Student Trustee voting in the affirmative, with the exception of the four items listed above which carried 6-1 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:11 p.m.

RETURN TO OPEN SESSION
Ms. Peluso made a motion to return to Open Session, seconded by Mr. Stam. 

Roll Call Vote:
Affirmative: Mr. Becker, Mr. Chiappetta, Mrs. Del Giudice, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 8:27 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Peluso made a motion, seconded by Mr. Becker, to approve pages 1 through 4 of the Human Resources Report, items 1.1.01 through 1.5.02. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Mr. Becker made a motion, seconded by Mr. Stam, to approve pages 5 through 21 of the Human Resources Report, items 2.1.01 through 2.7.01. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve page 22 of the Human Resources Report, items 3.1.01 through 3.2.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 23 and 24 of the Human Resources Report, items 4.1.01 through 4.5.02. There was discussion about a position on page 23 being temporarily filled by a person with a 10 percent increase rather than permanently filling the position. Chairman Stephens asked for this issue to be investigated and clarified to him before next Agenda Planning meeting. Voice vote carried the motion unanimously.

5.0 Mid-Management
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve page 25 of the Human Resources Report, items 5.1.01 through 5.2.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 26 through 33 of the Human Resources Report, items 6.1.01 through 6.3.04. Voice vote carried the motion unanimously.

7.0 Other
No action on page 34 of the Human Resources Report.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Mr. Gary. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 8:34 p.m.


Submitted by: 

Mark R. Stephens, Board Chairman
Diane Viverito, Board Secretary