Board of Trustees

Minutes of the September 25, 2007 Regular Board Meeting

CALL TO ORDER/ROLL CALL
Chairman Mark Stephens called the regular meeting of the Board of Trustees to order in the Boardroom at 6:22 p.m. Following the Pledge of Allegiance, roll call was taken.

Present: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Mr. Stephens, Ms. Viverito.

APPROVAL OF BOARD MINUTES
Ms. Peluso made a motion, seconded by Mr. Stam, to approve the minutes of the Regular Board Meeting of August 21, 2007. Voice vote carried the motion unanimously.

COMMENTS ON THIS AGENDA
Chairman Stephens noted that Action Exhibit 13905 has been revised, Action Exhibit 13921 has been pulled, and in the Human Resources Report, there is a revised page 3.

CITIZEN PARTICIPATION
None.

REPORTS/ANNOUNCEMENTS – Employee Groups
Faculty Association President Maggie Hahn Wade expressed faculty’s appreciation of a swift response to a mold problem, and also for support for WebCT, noting that even more support is needed for the online classes. Ms. Hahn Wade reported that she sent her concerns to the President about the possible re-lettering of the college buildings and her fear of a derision from the outside about Triton being the alphabet school. Lastly, she reported that the Sabbatical Committee just finished their work and have submitted recommendations. Mr. Stephens commented that the key with building signage is to help people find their way around campus. Ms. Hahn Wade responded that the faculty is extremely supportive of signage and recognize the need of having good, clear signage.

STUDENT SENATE REPORT
TCSA President Bill Niemiec reported that elections for student senators is underway, and there will be retreat with new senators to help them understand their role. Other issues TCSA is working on include ways to communicate information from Board meetings and administrators to the students, student-made commercials, and signage. 

BOARD COMMITTEE REPORTS
Finance/Maintenance & Operations
None.

Academic Affairs/Student Services
None.

ADMINISTRATIVE REPORT
Dr. Granados introduced Assessment Committee Chair Annette Jajko who is here to present on assessment and student learning. Ms. Jajko introduced Ellen O’Connell who will speak on her behalf. Dr. O’Connell reported that the Assessment Committee was rejuvenated after the HLC visit, and it is now a thriving committee. The committee has developed a web page and a monthly newsletter, and revised the assessment handbook. Workshops have been planned for October, and the committee has declared October to be Assessment Month. 

Vice President of Institutional Advancement Marge Stabile provided the following overview of the Master Plan developing process. The Master Plan will incorporate the things faculty have mentioned tonight; WebCT and the support needed for faculty will be part of Technology and Human Resources “pillars.” The Deans and AVPs have developed a concept document of where the college should be within the next five years. Things that need to happen to get us to that point will be identified and prioritized through the shared governance structure to arrive at the Master Plan. 

Associate Vice President of Institutional Advancement Panos Hadjimitsos discussed the Economic Impact Study which will be placed on the Internet for community review. The numbers in the study reflect what Triton graduates have accomplished and how the college affects our district. He highlighted that seven out of ten businesses in the district have hired Triton graduates, and that graduates can earn twice the income of a non-graduate. V.P. Stabile commented that some of the ideas in the study will be used for marketing. 

PRESIDENT’S REPORT
President Patricia Granados discussed the wayfinding project that began over two years ago with an Action Plan and has gone through shared governance structures with an expert consultant hired. She understand the point made by Ms. Hahn Wade and will examine it, but sees a dilemma with many opportunities for input over the past years, and now this when we at the production stage. The President has asked Director of Facilities John Lambrecht to ask the consultant for an explanation and to come in and share that, and she encourages everyone to be engaged in finding a resolution within the timeline. Regarding WebCT support, Dr. Granados echoed the concern about support for the faculty and students, and encouraged everyone to work collaboratively to fill the positions needed.

Dr. Granados reported that the Upward Bound grant has ended, and the college and Deans have been working to find existing services for the students previously supported by the grant. She stated that the college has a strong commitment to serving the most in-need members of our community, and she is confident that the educational aspects of the program will be met. 

A presentation of slides from the President’s Leadership Academy retreat was shown, while President Granados commented that the participants were engaged in a packed agenda where they worked collectively and learned about the college from national as well as internal college leaders. She hopes to present at the next Board meeting a project that this group will do throughout the year. Dr. Granados declared the retreat a success and definitely worth the investment in the employees. 

President Granados encouraged everyone to attend Theatre Under the Stars: Murder of a Millionaire next Thursday, October 4. 

Dr. Granados acknowledged Executive Director of Finance Jim Reynolds, Associate Vice President of Finance Carol Carraher, and Vice President of Business Services Sean Sullivan for the receipt of a Certificate of Achievement for Excellence in Financial Reporting. This is the fourth year in a row that this award has been received by the Triton College Business Office. Mr. Reynolds gave credit to all of the staff and accountants for making this happen.

CHAIRMAN’S REPORT
Chairman Mark Stephens said to Dr. O’Connell in terms of the Assessment Committee, that assessment is very important to the college, and that the Board will support their declaration of October as Assessment month. 

Mr. Stephens reported that the Board will hold a Retreat on Monday, October 22, 2007 at 6:30 p.m. for the following purposes: Board Self-Evaluation, campus tour, Master Plan, Economic Impact, and time left for anyone who wants to speak with the Board. 

Chairman Stephens commented that he was invited to the Leadership Academy retreat and felt it was a very positive interaction, and that the college should have these kinds of meetings as often as we can. Regarding Upward Bound, the Chairman indicated to the President a need for checks and balances to ensure that the ball does not get dropped again when the grant is due to be submitted. He emphasized that the educational components previously provided through the grant will be there for the students. 

Mr. Stephens discussed the budget situation in Springfield, and the fact that the college will again not receive the $10 million for the Technology Building rehab, in spite of the fact that the college’s share of $3 million is in the bank, and that it has been the number one project on the list for years. He pointed out that the situation with our labs was mentioned in the HLC Report which shows that this is a serious problem, and encouraged that everyone call and write the Governor and the Speaker to get that point across to them. 

Mr. Gary reported on his attendance at a recent ICCTA Conference as follows. One of the more significant items discussed was the question of community colleges being units of local government as it relates to the Ethics Act. Another item of importance was a meeting with University of Illinois Chancellor Richard Herman. The university is now engaging with community colleges in articulation agreements, and Mr. Gary obtained the contact information so that Triton can pursue such agreements. 

NEW BUSINESS

ACTION EXHIBITS

13904 Approval of FY 2007 Audit
Ms. Peluso made a motion to approve the Approval of FY 2007 Audit, seconded by Mr. Stam. Voice vote carried the motion unanimously.


13905 Resolution Adopting FY 2008 Budget
Ms. Peluso made a motion to approve the Resolution Adopting FY 2008 Budget, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13906 FY ’08 Student Activities Budget and Expenditures
Ms. Peluso made a motion to approve the FY ’08 Student Activities Budget and Expenditures, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13907 Certification of Chargeback Reimbursement 
Ms. Viverito made a motion to approve the Certification of Chargeback Reimbursement, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13908 Request for Life Safety Project FY 2008 
Mr. Becker made a motion to approve the Request for Life Safety Project FY 2008, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13909 Contract between Triton College Board of Trustees and the Triton College Stationary Engineers 2007-2011
Ms. Peluso made a motion to approve the Contract between Triton College Board of Trustees and the Triton College Stationary Engineers 2007-2011, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13910 Facility Usage Fee Waiver for West Cook Solid Waste Agency (October ’07)
Ms. Viverito made a motion to approve the Facility Usage Fee Waiver for West Cook Solid Waste Agency (October ’07), seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13911 Release of Tablet Arm Chairs
Mr. Gary made a motion to approve the Release of Tablet Arm Chairs, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13912 Renewal of Novell Academic License Agreement 
Ms. Peluso made a motion to approve the Renewal of Novell Academic License Agreement, seconded by Mr. Stam. Voice vote carried the motion unanimously.

13913 AT&T Digital Transport Service Agreement
Ms. Viverito made a motion to approve the AT&T Digital Transport Service Agreement, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13914 AT&T Long Distance Contract Agreement
Ms. Peluso made a motion to approve the AT&T Long Distance Contract Agreement, seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13915 AT&T Master Discount Contract Renewal
Ms. Peluso made a motion to approve the AT&T Master Discount Contract Renewal, seconded by Mr. Gary. Voice vote carried the motion unanimously.

13916 Agreement with Wight & Co. 
Ms. Peluso made a motion to approve the Agreement with Wight & Co., seconded by Ms. Viverito. Voice vote carried the motion unanimously.

13917 Educational Affiliation Agreement with VITAS Healthcare Corporation of Florida
Mr. Stam made a motion to approve the Educational Affiliation Agreement with VITAS Healthcare Corporation of Florida, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13918 Cooperative Agreement with Rush University Medical Center
Ms. Viverito made a motion to approve the Cooperative Agreement with Rush University Medical Center, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13919 Cooperative Agreement with Maine Center, Inc.
Ms. Viverito made a motion to approve the Cooperative Agreement with Maine Center, Inc., seconded by Mr. Gary. Voice vote carried the motion unanimously.

13920 Affiliation Agreement with Advocate Health and Hospitals Corporation D/B/A Advocate Medical Group 
Ms. Peluso made a motion to approve the Affiliation Agreement with Advocate Health and Hospitals Corporation D/B/A Advocate Medical Group, seconded by Mrs. Del Giudice. Voice vote carried the motion unanimously.

13921 Medical Coding/Billing and Chiropractic Assistance Instruction, Kushan LLC -- Pulled
This action item was pulled from the agenda.

13922 Out-of-Radius Travel Requests
Mr. Gary made a motion to approve the Out-of-Radius Travel Requests, seconded by Ms. Peluso. Voice vote carried the motion unanimously.

13923 Minutes of the Closed Sessions of the Board January 2007 through June 2007
Ms. Viverito made a motion to approve the Minutes of the Closed Sessions of the Board January 2007 through June 2007, seconded by Mr. Gary. Voice vote carried the motion unanimously.

PURCHASING SCHEDULES
B30.09 Service Maintenance Agreement – Elevators and Lifts
B30.10 Service Agreement – Exterminating/Pest Control Services
B30.11 Audio Visual Equipment
B30.12 Classification & Compensation Study – Staff Positions (postponed for re-bidding)
B30.13 Video & Multimedia Equipment – Fine Arts Building

Ms. Peluso made a motion, seconded by Ms. Viverito, to approve the Purchasing Schedules. Voice vote carried the motion unanimously.

BILLS AND INVOICES
Ms. Peluso made a motion, seconded by Ms. Viverito, to pay the Bills and Invoices in the amount of $1,349,775.11.

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative.

CLOSED SESSION
Ms. Peluso made a motion to go into Closed Session to discuss and consider the hiring, discipline, performance, and compensation of certain personnel, matters of collective bargaining, acquisition of real property, and matters of pending, probable, or imminent litigation, seconded by Ms. Viverito. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board went into Closed Session at 7:39 p.m.

RETURN TO OPEN SESSION
Ms. Viverito made a motion to return to Open Session, seconded by Ms. Peluso. 

Roll Call Vote:
Affirmative: Mr. Becker, Mrs. Del Giudice, Mr. Esparza, Mr. Gary, Ms. Peluso, Mr. Stam, Ms. Viverito, Mr. Stephens. 

Motion carried 7-0 with the Student Trustee voting in the affirmative. The Board returned to Open Session at 10:20 p.m.

HUMAN RESOURCES REPORT

1.0 Faculty
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 1 through revised page 3 of the Human Resources Report, items 1.1.01 through 1.5.04. Voice vote carried the motion unanimously.

2.0 Adjunct Faculty
Ms. Peluso made a motion, seconded by Mr. Gary, to approve pages 4 through 21 of the Human Resources Report, items 2.1.01 through 2.7.06. Voice vote carried the motion unanimously.

3.0 Administration
Ms. Peluso made a motion, seconded by Mr. Gary, to approve page 22 of the Human Resources Report, items 3.1.01 through 3.4.01. Voice vote carried the motion unanimously.

4.0 Classified, Police & Engineers
Mr. Stam made a motion, seconded by Ms. Peluso, to approve pages 23 and 24 of the Human Resources Report, items 4.1.01 through 4.5.01. Voice vote carried the motion unanimously, with the exception of item 4.1.01, which carried 6-1, with Mrs. Del Giudice voting no and the Student Trustee voting yes. 

5.0 Mid-Management
Ms. Viverito made a motion, seconded by Ms. Erickson, to approve pages 25 and 26 of the Human Resources Report, items 5.1.01 through 5.4.01. Voice vote carried the motion unanimously.

6.0 Hourly Employees
Ms. Peluso made a motion, seconded by Ms. Viverito, to approve pages 27 through 32 of the Human Resources Report, items 6.1.01 through 6.4.01. Voice vote carried the motion unanimously.

7.0 Other
Ms. Peluso made a motion, seconded by Mr. Becker, to approve page 33 of the Human Resources Report, item 7.1.01. Voice vote carried the motion unanimously.

ADJOURNMENT
A motion was made by Ms. Peluso to adjourn the meeting, seconded by Ms. Viverito. Voice vote carried the motion unanimously. Chairman Stephens adjourned the meeting at 10:26 p.m.


Submitted by: 
Mark R. Stephens, Board Chairman
Irene Moskal Del Giudice, Board Secretary